Administrative Assistant II_DCSA

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in Reston, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers’ bespoke mission requirements, are enabling this future every day.

The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community.

CTEC is seeking a Administrative Assistant II to join our team onsite with the client in Hanover, MD.

Duties and Responsibilities:
Administrative Support
• Establish and manage the Personnel Security (PS) Directorate / Adjudication and Vetting Services (AVS) databases and spreadsheets, managing access control to include verifying clearance information, performing record and file management and maintenance, providing support to PS / AVS Senior Leadership, tracking internal and external actions, as well as serving as Point of Contact (POC) for space / conference room reservation requests.
Communication Support
• Provide analysis, identify actionable recommendations, and produce written artifacts and visualization representations for client’s leadership program priorities and initiatives.
• Provide and/or distribute accurate and professional written or verbal responses to internal and external stakeholders’ requests for and dissemination of information.
• Submit draft versions to the government for review and concurrence, making any requested edits or refinement timely before finalizing the product(s).
• Facilitate a variety of knowledge sharing sessions with leadership and key stakeholders to identify, document, and map current challenges to construct and convey a high-level vision to complex    initiatives. The candidate will document possible risks, and redundant (duplicate) processes identified during discovery, interviews, and mapping of various process gaps. The candidate shall         show the data in a cohesive and easily comprehendible visual using relevant concepts and principles. The knowledge sharing sessions shall result in an assessment of the communication   across  the agency to determine accuracy and consistency.
Writing, Editing, and Documenting
• Provide writing, editing, and documentation services
• Responsible for explaining ideas using simple (easy to understand) language suitable for client’s various internal and external stakeholders.
• Meet with various stakeholders and customer representatives, vendors, executives, and other parties internal or external to the organization to establish the information needed for supporting     the required task.
• Ensure all work products contain accurate information to convey an easily understood message.
• Establish, and maintain, a document repository
Artifact Generation
• The government may require the candidate to produce artifacts including but not limited to:
• Announcements, brochures, advertisements, marketing material
• Policies, processes, procedures
• “How To” guides and instruction manuals
• Charts, graphs, figures, and forms Articles and reports on trends
• Copy edits as necessary for proofreading for grammar and spelling

Skills & Work Experience:
• Must have experience with the following software systems and tools:
• Microsoft Office Products, including but not limited to, Outlook, Teams, Word, Excel, Project, Access, etc. or the applicable record software for the agency.
• Adobe Suite, including but not limited to, Acrobat Design, Adobe, Photoshop, Adobe Illustrator, Adobe Acrobat, Adobe PageMaker, Adobe Premier, etc. or the applicable software of record for the agency.
• SharePoint, Service Now and/or other task management systems.
• Other designated software required to successfully perform the duties
• Superior oral and written communication skills, as well as a good command of the English language.

Required Education and Experience:
• High School Diploma or Equivalent with Two years of relevant administrative and technical support experience.
Preferred:
• Department of Defense, particularly Defense Counterintelligence and Security Agency, administrative experience.

Clearance:
• Active Top-Secret Clearance (TS/SCI) Required for this position.

The above statements describe the general nature and level of work the individual(s) assigned to this position perform. They are not intended to be an exhaustive list of all required duties, responsibilities, and skills. CTEC management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodation(s) may be made applicable and available to enable individuals with disabilities to perform the essential functions of this position.
CTEC is a proud Equal Opportunity Employer! (EOE; M/F/D/V)
Please note: Candidate(s) must undergo a thorough pre-employment screening.

If you are looking for a fun and challenging environment with talented, motivated people to work with, CTEC is the right place for you. In addition to employee salary, we offer an array of employee benefits including:

• Paid vacation & Sick leave

• Health insurance coverage

• Career training

• Performance bonus programs

• 401K contribution & Employer Match

• 11 Federal Holidays