Contract Specialist

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers’ bespoke mission requirements, are enabling this future every day.

The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community.

We are currently seeking a Contract Specialist to join our team!

Job Duties and Responsibilities:  

Acquisition support services include, but are not limited to:

• Acquisition Planning. The Contractor shall assist in performing acquisition planning services to include the following:
  • Support pre-award conferences and meetings and participate in IPTs throughout the lifecycle of a requirement;
  • Assist with the refinement of identified requirements;
  • Maintain awareness of milestones, as well as their strategic impacts, applying acquisition processes and policies
  • Develop acquisition plans and procurement milestone schedules;
  • Perform market research activities (e.g., exchanges with industry, pre-proposal conferences, sources sought, Request for Information (RFI), Draft Request for Proposals (DRFP), and Industry Day);
  • Prepare and provide feedback on procurement packages, including preparation and review of requirements documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statements of Need (SON), PWSs, market research documentation, independent government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances and reviews (Small Business Set-Aside Review and Information Technology Checklist, etc.);
  • Provide recommendations concerning acquisition strategies and the selection of contract types and methods of acquisition;
  • Prepare and assist with the preparation of Justifications for Other-Than- Full-and-Open-Competition (JOFOCs);
  • Prepare or assist with the preparation of various Determinations and Findings;
  • Draft or assist in drafting and issuing applicable pre-award synopses;
  • Present or assist in presenting acquisition planning documentation for higher level reviews and approvals;
  • Use applicable acquisition systems in support of planning or execution;
  • Maintain contract files and documentation in accordance with applicable laws, statutes, regulations, and policies; and
  • Attend scheduled and ad-hos meetings with clients and customers virtually or within ICE facilities.

• Solicitation. The Contractor shall support the drafting, issuance, and amendment of solicitations, Request for Quotations (RFQs), Request for Proposals (RFPs), and Invitation for Bids (IFBs) to include the following:
• Prepare solicitation and solicitation-related documents for Government review;
• As appropriate, use the ICE contract writing system to develop solicitation documents and select appropriate clauses, provisions, and terms and conditions;
• Present or assist in preparation of solicitation documentation for higher-level reviews and approvals;

• • Post or assist in posting solicitations and solicitation-related documents to the appropriate location;
  • Prepare or assist in preparing responses to pre-award inquiries and solicitation amendments for Government review and assist in posting/releasing said items to the appropriate location;
  • Receive or assist in collecting quotes, proposals, offers or bids, including recording receipt and conducting compliance reviews;
  • Maintain solicitations and documentation in accordance with applicable laws, statutes, regulations, and policies.

• Evaluation. The Contractor shall assist in performing evaluation of quotes, proposals, offers, and bids to include the following:
  • Document technical reviews and evaluations;
  • Gather data and information for past performance evaluations;
  • Perform price analysis and cost analysis for Government review and approval;
  • Draft and document evaluation reports for Government review and approval;
  • Conduct or assist in pre-award reviews and surveys (such as on-site surveys and audits);
  • Assist in developing and documenting the price negotiation memoranda, the pre-negotiation memoranda (if applicable), the competitive range determination (if applicable), the post-negotiation memoranda (if applicable), and the source selection decision (if applicable) for higher level Government approval;
  • Support the Government in conducting negotiations and discussions;
  • Present or assist in presenting evaluation documentation for higher level reviews and approvals;
  • Prepare or assist in preparing responses to pre-award protests for higher level review;
  • Assist in preparing required pre-award notifications (e.g., pre-award notice for small business set-asides);
  • Assist in conducting pre-award debriefings;
  • Maintain evaluation files and documentation in accordance with applicable laws, statutes, regulations, and policies.

• Award. The Contractor shall support contract award functions to include the following:
  • Prepare award documents for Government review;
  • Use the ICE contract writing system to develop contract award documents;
  • Assist in presenting award documentation for higher level reviews and approvals;
  • Prepare or assist in preparing required award, and post-award notifications and debriefings (e.g., award synopsis, public affairs notification, etc.);
  • Prepare Federal Procurement Data System – Next Generation (FPDS-NG) reports for Government review and approval;
  • Prepare responses to post-award protests for higher level review;
  • Craft documentation to deal with failure to perform (e.g., cure notices, show cause notices, termination notices, etc.) or recommendations to suspend or debar;
  • Maintain award files and documentation in accordance with applicable laws, statutes, regulations, and policies.

• Post-Award. The Contractor shall support post-award contract management and contract closeout functions to include the following:
  • Prepare COR appointment letters;
  • Support post-award conferences and meetings;
  • Assist in preparing Notice to Proceed letters;
  • Assist in preparing responses to claims, ratifications, FOIA requests, data calls, cure notices, Congressional inquiries, appeals, other incoming requests, or other unusual or extraordinary contracting actions;
  • Prepare and file documentation for contract modifications;
  • Support preparation of the contract for closeout and prepare closeout documentation;
  • Maintain post-award files and documentation in accordance with applicable laws, statutes, regulations, and policies.

Requirements:

A Bachelor’s Degree: A 4-year course of study leading to a bachelor’s degree conferred or approved by an accredited U.S. college or university based on a 4- year course of study. Simply being enrolled and working toward a degree does not meet the qualification standard. Proposed candidates must furnish transcripts showing completion of degree requirements to the Government for review.

At least five (5) years of documented experience in contracting positions. For each position, the Contractor shall provide the Government with the proposed candidate’s resume for review and approval.  Resumes must prove that the proposed individual has the required experience in providing “cradle-to-grave” Contract Specialist support to a Federal Government agency or entity. Resumes shall include:

• Demonstrated ability to use the Microsoft Suite of software applications to create and maintain documents and communications.
• Documented ability to maintain and practice operational security (OPSEC) in the performance of daily duties and to report OPSEC issues or concerns.
• Proven ability to interpret and apply procurement regulations, including the Federal Acquisition Regulation and/or other agency-specific regulations.
• Knowledge of and experience using government contract-writing software, such as PRISM.
• Familiarity through experience with government software and databases, such as FPDS, SAM.gov, etc.
• Experience with, at minimum, FAR 8, 12, 13, 15, and 16 contracting methods, to include Blanket Purchase Agreements and Indefinite Delivery vehicles.
• Experience with Government-Wide Acquisition Contracts such as Federal Supply Schedules and/or DHS Strategic Sourcing Vehicles.
• Experience independently preparing, briefing, routing and obtaining government clearances for acquisition documents (such as acquisition plans, solicitations, awards, justifications to limit competition, combined synopsis/solicitations), and completing other review processes in a timely fashion.
• Demonstrated experience reviewing spreadsheets and documents in various formats such as those created and maintained in Microsoft Office products.
• Experience analyzing proposed elements of cost to develop cost and profit pre-negotiation positions.
• Experience developing documentation required to establish a competitive range, establish a pre-negotiation position, respond to a protest, or complete required source selection activities.
• Experience managing procurement sensitive, law enforcement sensitive, or other secure information is preferred.
  • Possession of excellent written and verbal communication skills plus strong analytical and organizational skills and abilities is required.
  • Experience administering or awarding services contracts or awards for law enforcement sensitive requirements is preferred for some positions.
  • Experience administering or awarding services contracts or awards for IT hardware or software is preferred for some positions.

In lieu of a Bachelor’s Degree, the Government will accept seven (7) years of experience in the federal government contracting sphere as denoted in the remaining bullet points and possession of at least 24 hours of accredited college business credits (e.g., accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management).

Clearance requirements:

Must be a US Citizen and able to obtain and maintain a DHS Public Trust clearance.

If you are looking for a fun and challenging environment with talented, motivated people to work with, CTEC is the right place for you. In addition to employee salary, we offer an array of employee benefits including:

• Paid vacation & Sick leave

• Health insurance coverage

• Career training

• Performance bonus programs

• 401K contribution & Employer Match

• 11 Federal Holidays