Accounts Payable Clerk

Cyclic Materials™ is building a resilient circular supply chain for rare earth elements and other critical materials. Through our proprietary MagCycle℠ and REEPure℠ processes, we recover rare earths from end-of-life products and transform them into high purity materials used in the production of permanent magnets. These materials are critical to the modern economy, including the production of electric vehicles, electronics, AI infrastructure, wind turbines, defense, and advanced manufacturing technologies.

Founded in 2021, Cyclic Materials has rapidly progressed from technology development to commercialization. We currently operate facilities in Ontario and Arizona, with a new expansion underway in South Carolina. Backed by US$75 million in Series C financing led by T. Rowe Price, alongside strategic investors including Microsoft, Amazon, Hitachi Ventures, BMW i Ventures, Jaguar Land Rover’s InMotion fund, Energy Impact Partners, ArcTern Ventures, and Fifth Wall, we are scaling to meet growing global demand for a secure and sustainable rare earth supply.

We have established commercial partnerships with global industry leaders such as Solvay, Vattenfall, Lime, and VACUUMSCHMELZE, enabling the deployment of recycled rare earth materials into real world supply chains. In 2025, Cyclic Materials was named one of the Top 10 Climate Tech Companies to Watch by MIT Technology Review.

We are growing quickly and building the industrial backbone required for a circular rare earth economy. Joining Cyclic Materials means working on complex and exciting challenges at scale, alongside a team committed to executing and delivering measurable impact. If you are motivated by building critical infrastructure and advancing the circular economy, join us and help accelerate the growth of rare earth recycling.

Position Overview

The Accounts Payable Clerk is responsible for ensuring accurate, timely, and compliant processing of vendor invoices and payments. This role plays a key part in maintaining strong supplier relationships, supporting month-end close activities, and ensuring adherence to internal controls and Canadian accounting standards.

Key Responsibilities 

Accounts Payable Processing

• Receive, review, and process vendor invoices in a timely and accurate manner
• Ensure accurate coding and compliance with company policies and approval matrices
• Match invoices to purchase orders and receiving documentation (2-way/3-way matching)
• Enter invoices into the accounting system and resolve discrepancies as needed

Payments & Vendor Management

• Prepare and process payment runs (EFT, ACH, wire, cheque)
• Maintain accurate vendor records, including banking and tax information
• Respond to vendor inquiries and resolve payment or invoice issues professionally
• Assist with onboarding new vendors and ensuring compliance documentation is complete

Reconciliations & Reporting

• Conduct AP-related month-end close activities, including accruals and reconciliations
• Reconcile vendor statements and AP subledger to the general ledger
• Prepare AP aging reports and support cash flow forecasting
• Assist with month-end and year-end closing activities related to accounts payable
• Support audit requests by providing documentation and explanations as required

Compliance & Controls

• Ensure compliance with internal controls, company policies, and applicable tax regulations (GST/HST, PST, QST where applicable)
• Maintain organized and complete AP records (digital and/or physical)
• Identify process improvements to increase efficiency and accuracy

Qualifications & Experience

Required

• Diploma or certificate in Accounting, Finance, or a related field
• 3+ years of experience in accounts payable or a similar accounting role
• Experience working for a U.S.-based, publicly listed company with strong knowledge of U.S. GAAP.
• Working knowledge of Canadian indirect taxes (GST/HST, PST/QST) 
• Proficiency with accounting software and Microsoft Excel
• Strong attention to detail and accuracy

Preferred

• Experience in manufacturing, industrial, or technology environments
• Familiarity with ERP systems (e.g., QuickBooks, MS Dynamics, or similar)
• Experience supporting audits or working in a scaling organization

Core Competencies

• Strong organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Clear and professional written and verbal communication skills
• High level of integrity and discretion with confidential information
• Team-oriented mindset with a proactive, problem-solving approach

Why You Will Love Cyclic Materials  

• At Cyclic Materials, we're dedicated to supporting our workforce on their unique career journey
• We offer a competitive compensation package including Health and Dental coverage, RRSP contributions and a generous paid time off program that lets you recharge
• We value diversity and are committed to maintaining a workplace where everyone is respected and recognized for their contributions

The base compensation offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

As an Equal Opportunity employer, Cyclic Materials is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email HumanResources@cyclicmaterials.earth. Applicants for employment in the Canada and US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States or Canada and with Cyclic Materials (i.e., H1-B visa, F-1 visa (OPT), TN, L1-A visa or any other non-immigrant status).

To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted.