Accounts Payable Clerk - Temp

Cyclic Materials is building a resilient circular supply chain for rare earth elements and other critical materials. Through our fully integrated proprietary technology platform, we recover rare earths from end-of-life products and transform them into high-purity materials used to produce new permanent magnets. These magnets are critical to the modern economy, underpinning AI, automotive, e-mobility, electronics, semiconductor, energy, defense, and other advanced manufacturing sectors.

Founded in 2021, Cyclic Materials has rapidly become a category leader in rare earth recovery, achieving commercial operations in less than five years. We currently operate facilities in Ontario and Arizona, with further expansion underway in South Carolina. Backed by investment accounts advised by T. Rowe Price Associates, Inc., alongside strategic investors including Microsoft, Amazon, Hitachi Ventures, BMW i Ventures, Jaguar Land Rover’s InMotion fund, Energy Impact Partners, ArcTern Ventures, and Fifth Wall, we are scaling quickly and building the industrial backbone required to meet growing global demand for a secure and sustainable supply of rare earths.

We have established an extensive and growing network of commercial partnerships with global industry leaders such as Solvay, Vattenfall, Lime, and VACUUMSCHMELZE, enabling the rapid deployment of recycled rare earth materials into real-world supply chains. Joining Cyclic Materials means tackling complex and exciting challenges at scale alongside a team committed to strong execution and measurable impact. If you are motivated by building critical infrastructure and advancing the circular economy, join us and help accelerate the growth of rare earth recycling.

Position Overview

The Accounts Payable Clerk ensures accurate, timely and compliant processing of vendor invoices and payments. You will maintain strong supplier relationships, support month-end close activities, and follow internal controls and Canadian accounting standards.

This is a six-month temporary assignment requiring an immediate start, based on-site in Toronto, Canada.

Key Responsibilities 

Accounts Payable Processing

• Receive, review, and process vendor invoices in a timely and accurate manner
• Ensure accurate coding and compliance with company policies and approval matrices
• Match invoices to purchase orders and receiving documentation (2-way/3-way matching)
• Enter invoices into the accounting system and resolve discrepancies as needed

Payments & Vendor Management

• Prepare and process payment runs (EFT, ACH, wire, cheque)
• Maintain accurate vendor records, including banking and tax information
• Respond to vendor inquiries and resolve payment or invoice issues professionally
• Assist with onboarding new vendors and ensuring compliance documentation is complete

Reconciliations & Reporting

• Conduct AP-related month-end close activities, including accruals and reconciliations
• Reconcile vendor statements and AP subledger to the general ledger
• Prepare AP aging reports and support cash flow forecasting
• Assist with month-end and year-end closing activities related to accounts payable
• Support audit requests by providing documentation and explanations as required

Compliance & Controls

• Ensure compliance with internal controls, company policies, and applicable tax regulations (GST/HST, PST, QST where applicable)
• Maintain organized and complete AP records (digital and/or physical)
• Identify process improvements to increase efficiency and accuracy

Qualifications & Experience

Required

• Diploma or certificate in Accounting, Finance, or a related field
• Min 1 year of experience in accounts payable or a similar accounting role
• Experience working for a U.S.-based, publicly listed company with strong knowledge of U.S. GAAP.
• Working knowledge of Canadian indirect taxes (GST/HST, PST/QST) 
• Proficiency with accounting software and Microsoft Excel
• Strong attention to detail and accuracy

Preferred

• Experience in manufacturing, industrial, or technology environments
• Familiarity with ERP systems (e.g., QuickBooks, MS Dynamics, or similar)
• Experience supporting audits or working in a scaling organization

Core Competencies

• Strong organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Clear and professional written and verbal communication skills
• High level of integrity and discretion with confidential information
• Team-oriented mindset with a proactive, problem-solving approach

Why You Will Love Cyclic Materials  

• At Cyclic Materials, we're dedicated to supporting our workforce on their unique career journey
• We offer a competitive compensation package including Health and Dental coverage, RRSP (Canada)/ 401K (USA) contributions and a generous paid time off program that lets you recharge
• We value diversity and are committed to maintaining a workplace where everyone is respected and recognized for their contributions

The base compensation offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

As an Equal Opportunity employer, Cyclic Materials is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email HumanResources@cyclicmaterials.earth. Applicants for roles in Canada or the United States must be authorized to work in the applicable country without current or future sponsorship from Cyclic Materials, including for an H1-B visa, F-1 visa (OPT), TN, L1-A visa, or any other non-immigrant status.

To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted.