Executive Assistant, CEO

Cytokinetics is a late-stage, specialty cardiovascular biopharmaceutical company focused on discovering, developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which cardiac muscle performance is compromised. As a leader in muscle biology and the mechanics of muscle performance, the company is developing small molecule drug candidates specifically engineered to impact myocardial muscle function and contractility.

Job purpose

As the Executive Assistant to the CEO, you will provide comprehensive executive-level administrative support. This role requires managing highly confidential and critical information, preparing materials for executive discussions, meetings, and Board of Directors presentations. You will engage with senior-level executives, Board members, investors, bankers, research analysts, collaborators, physician investigators, patient advocacy organizations, vendors, and visitors, exercising sound judgement within defined practices and policies.

The ideal candidate will have a high-level work ethic, be proactive, possess excellent organizational skills, a keen attention to detail and flexibility to manage a wide range of administrative and executive support tasks. This position requires a high degree of professionalism, discretion, and the ability to thrive in a fast-paced environment.

Responsibilities

• Deliver professional and high-level administrative support to the CEO, managing highly confidential information and sensitive contacts.
• Efficiently manage the CEO’s calendar with precision, prioritizing and resolving schedule conflicts. Organize and manage logistics for meetings, including scheduling, room preparation, catering, and technology setup.
• Arrange complex domestic and international travel itineraries and related meetings. Proactively manage pre-travel preparations, including agendas, necessary contacts, information, and other preparations. Handle expense reports timely and with accuracy.
• Prepare complex and professional presentations for a variety of internal and external meetings. Ensure all materials are prepared and organized for company meetings and assist in the creation of content as needed.
• Manage Board of Directors meetings, including agenda preparation, organizing board presentations, coordinating board travel and logistics, and overseeing budget management for off-site meetings and expense reporting.
• Lead and manage various special projects as assigned by the CEO. This includes conducting research, compiling data, and preparing reports and documents.
• Create and maintain organized files, records, contact lists, and databases to ensure the efficient operation of the CEO’s office. Implement and manage systems to improve efficiency and workflow.
• This role requires the employee to be onsite at our South San Francisco location 5 days per week. 

Qualifications

• Bachelor’s degree is preferred. 10+ years executive level administrative experience with at least 5+ years supporting a CEO and other senior leadership team members in the biotech industry.
• Direct experience interfacing with Board members, bankers, analysts and investors a plus.
• Proven ability to exercise discretion and confidentiality with sensitive company information.
• Strong sense of urgency and ownership, with the ability to thrive in a fast-paced and demanding environment.
• Exceptional organizational skills, with the ability to manage tight deadlines and handle multiple projects simultaneously.
• Excellent written and verbal communication skills, with the ability to effectively communicate and partner with all levels of the organization and external parties (e.g., board members, investors, partners, vendors). Proven ability to work well with various personalities.
• Advanced computer skills, including proficiency in PowerPoint, Excel, Word, Outlook, Access or other database applications, video conferencing tools (e.g., Zoom, Teams, WebEx), expense reporting systems (e.g., Concur), and contract management systems.

Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.

Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.  

Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.

Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers

Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.

Here are some ways to check for authenticity:

• We do not conduct job interviews through non-standard text messaging applications
• We will never request personal information such as banking details until after an official offer has been accepted and verified
• We will never request that you purchase equipment or other items when interviewing or hiring
• If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at talentacquisition@cytokinetics.com

Please visit our website at: www.cytokinetics.com

Cytokinetics is an Equal Opportunity Employer