Executive Assistant, Quality Assurance

Cytokinetics is a late-stage, specialty cardiovascular biopharmaceutical company focused on discovering, developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which cardiac muscle performance is compromised. As a leader in muscle biology and the mechanics of muscle performance, the company is developing small molecule drug candidates specifically engineered to impact myocardial muscle function and contractility.

Job Overview

We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to our VP of Quality Assurance (QA) and the QA department. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to thrive in a fast-paced biotech environment.  This is an opportunity to bring your ideas, energy, and leadership to the table, helping to shape the future of Quality at Cytokinetics. 

Key Responsibilities

• Act as a trusted partner to the VP and QA leadership team, provide administrative support to the QA department, handling confidential matters with tact, diplomacy, and sound judgment
• Support the execution of contracts with external vendors and partner with Accounts Payable to ensure all invoices are paid on time
• Expertly manage the VP’s calendar, prioritizing and resolving schedule conflicts
• Organize and coordinate meetings, including logistics, catering, and technology setup
• Coordinate complex travel itineraries and related meetings to include domestic and international arrangements. Proactively coordinates the pre-planning of travel with various internal functions, including agendas and necessary contacts, information, and other necessary preparations. Responsible for processing expense reports. Serve as a liaison between the Quality Leadership team and other departments, ensuring clear and timely communication; prepare and distribute internal and external communications, including meeting summaries and reports.
• Prepare professional presentations for internal and external meetings
• Support special projects and compile comprehensive reports, contributing insights and recommendations
• Drive onboarding processes for the QA department, ensuring seamless experience for new team members
• Maintain organized files, records, and databases to ensure efficient operations

Qualifications

• Bachelor's degree preferred
• 10+ years of executive-level administrative experience, in the biotech industry preferred
• Proven ability to handle confidential information with discretion
• A proactive, solutions-oriented mindset with the ability to manage multiple priorities in a fast-paced environment
• Excellent organizational and time management skills
• Exceptional interpersonal and communication skills, with a natural ability to build trust and relationships at all levels
• Advanced proficiency in Microsoft Office suite, video conferencing tools, and expense reporting systems

Additional Information

• This position requires on-site presence at our South San Francisco location 3 days per week, at a minimum
• The role involves engaging with senior executives and various stakeholders, requiring a high degree of professionalism and interpersonal skills

Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.

Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.  

Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.

Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers

Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.

Here are some ways to check for authenticity:

• We do not conduct job interviews through non-standard text messaging applications
• We will never request personal information such as banking details until after an official offer has been accepted and verified
• We will never request that you purchase equipment or other items when interviewing or hiring
• If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at talentacquisition@cytokinetics.com

Please visit our website at: www.cytokinetics.com

Cytokinetics is an Equal Opportunity Employer