Medical Records Specialist I - ONSITE

Datavant is a data platform company and the world’s leader in health data exchange. Our vision is that every healthcare decision is powered by the right data, at the right time, in the right format.

Our platform is powered by the largest, most diverse health data network in the U.S., enabling data to be secure, accessible and usable to inform better health decisions. Datavant is trusted by the world’s leading life sciences companies, government agencies, and those who deliver and pay for care. 

By joining Datavant today, you’re stepping onto a high-performing, values-driven team. Together, we’re rising to the challenge of tackling some of healthcare’s most complex problems with technology-forward solutions. Datavanters bring a diversity of professional, educational and life experiences to realize our bold vision for healthcare.

Who we are... Datavant protects, connects, and delivers the world’s health data to power better decisions and advance human health. Datavant is a data platform company for healthcare whose products and solutions enable organizations to move and connect data securely. Datavant has a network of networks consisting of thousands of organizations, more than 70,000 hospitals and clinics, 70% of the 100 largest health systems, and an ecosystem of 500+ real-world data partners.  

What we offer… By joining Datavant today, you’re stepping onto a highly collaborative team that is passionate about creating transformative change in healthcare. We invest in our people and believe in hiring for high-potential and humble individuals who can rapidly grow their responsibilities as the company scales.   

 

What we need… This is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing customers with the highest quality product and customer service. Associate must at all times safeguard and protect the patient’s right to privacy by ensuring that only authorized individuals have access to the patient’s medical information and that all releases of information are in compliance with the request, authorization, company policy and HIPAA regulations.  

 

At Datavant, people are most important to us.

We strive to have a positive impact on each individual in regard to their personal health information. If you’re looking to make a difference in the lives of many, please join the Datavant Team!  

 

Position Highlights

• Opportunity to work a full-time schedule. Monday – Friday 8:00am-4:30pm 

• Receive full benefits including medical, dental, vision, 401K, tuition reimbursement

• Paid time off (including major holidays)

• Virtual and in-person training

• Opportunity for growth within the company Typical Day

• Preferred understanding of HIPAA requirements for releasing medical records and medical record requests

• Handling inbound and outbound calls, email, fax and other administrative tasks

• Assisting walk up patients and/or clients What We’re Looking For:

• Great customer service skills

• Administrative/clerical experience

• Previous experience working in a medical office environment (preferred, not required)

• Willingness to learn and grow within Datavant

 

What You Will Do... 

- Receive and process requests for patient health information in accordance with Company and Facility policies and procedures.

- Maintain confidentiality and security with all privileged information.

- Maintain working knowledge of Company and facility software.

- Adhere to the Company's and Customer facilities Code of Conduct and policies.

- Inform manager of work, site difficulties, and/or fluctuating volumes.

- Assist with additional work duties or responsibilities as evident or required.

- Consistent application of medical privacy regulations to guard against unauthorized disclosure.

- Responsible for managing patient health records.

- Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.

- Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.

- Ensures medical records are assembled in standard order and are accurate and complete.

- Creates digital images of paperwork to be stored in the electronic medical record.

- Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.

- Answering of inbound/outbound calls.

- May assist with patient walk-ins.

- May assist with administrative duties such as handling faxes, opening mail, and data entry.

- Must meet productivity expectations as outlined at specific site.

- May schedules pick-ups.

- Other duties as assigned.

What Helps You Stand Out...  

Required

- High School Diploma or GED.

- Ability to commute between locations as needed.

- Able to work overtime during peak seasons when required.

- Basic computer proficiency.

- Comfortable utilizing phones, fax machine, printers, and other general office equipment on a regular basis.

- Professional verbal and written communication skills in the English language. 

- Detail and quality oriented as it relates to accurate and compliant information for medical records.

- Strong data entry skills.

- Must be able to work with minimum supervision responding to changing priorities and role needs.

- Ability to organize and manage multiple tasks.

- Able to respond to requests in a fast-paced environment.

Preferred

- Experience in a healthcare environment.

- Previous production/metric-based work experience.

- In-person customer service experience.

- Ability to build relationships with on-site clients and customers.

- Comfortable bringing new ideas, process improvement suggestions, and feedback to internal stakeholders.  

Working conditions & physical demands  

Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions.  Must have the ability to stand and sit frequently throughout an eight-hour period, reach horizontally and vertically for overhead use.  Must be able to use a telephone or headset equipment.  Incumbent must be able to lift 20 lbs., perform work at a computer terminal for 6-8 hours a day, and function in an environment with constant interruptions. Reasonable accommodations are available to qualified individuals with disabilities. Low to no travel required.  

To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc.  Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis.  Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.    

Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role.  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  

This job is not eligible for employment sponsorship.

To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.

This job is not eligible for employment sponsorship.

Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here. Know Your Rights, explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. 

At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren’t even able to see whether you’ve responded.) Responding is entirely optional and will not affect your application or hiring process in any way.

Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please contact us at peopleteam@datavant.com. We will review your request for reasonable accommodation on a case-by-case basis.