Delegation & Events Coordinator

DB E.C.O. North America (with “E.C.O.” representing “Engineering, Consulting and Operations") offers specialized rail and transit consultancy services to public agencies, passenger and freight railroads. DB E.C.O. North America is part of the DB E.C.O. Group and leverages Deutsche Bahn’s global expertise to advance mobility and rail transportation across the U.S. and Canada. Their cross-disciplinary team collaborates closely with clients to innovate their portfolios and elevate business performance. With a focus on sustainability, safety, and operational excellence, they strive to enhance the customer experience, increase rail usage, and “Transform The Future Of Mobility.” 

Job Summary:

DB E.C.O. North America is seeking a talented Delegation and Events Coordinator to join our marketing team. This role will play a key part in driving our marketing initiatives and executing successful in-person events. The ideal candidate will have a minimum of 5+ years of event planning experience, along with strong organizational skills and attention to detail.

Responsibilities:

Events (75 %)

• Plan, promote, and execute a minimum of 4-5 in-person events (including international events).
• Manage all event logistics (including hotel, transportation, venue, catering, AV equipment, and video and photographer selection), agenda development and organization, and oversee the invitation management process with attendees.
• Manage the internal customer database by regularly updating and monitoring customer records for consistency and accuracy.
• Develop relevant event documentation, including agendas, briefings, and presentations.
• Create and maintain event planning processes required for the successful and efficient execution of events.
• Maintain accurate event records, including attendance, auction results and expenses.
• Develop and maintain standard operating procedures related to event planning.
• Internally coordinate event and conference participation, including scheduling, logistics, and communication with team members.
• Respond promptly and professionally to marketing and event inquiries.
• Perform other duties as assigned by the marketing team.

Marketing (25%)

• Other duties as assigned by the marketing team. May include managing social media platforms.
• Assisting in event promotion through various channels.
• Creating and disseminating internal newsletters – includes drafting content and collaborating with internal departments.
• Maintaining DB E.C.O. North America’s website (WordPress).
• Manage DB E.C.O. North America’s content library including photos and videos.

Requirements:

• Ability to travel 3-4 times per year domestically and/or internationally.
• Bachelor’s degree in marketing, communications, event management or related field preferred.
• 5+ years’ experience in an organization, or administrative support role is desirable.
• Attention to detail and ability to multitask.
• Self-starter and collaborative team member.
• Proficiency Advanced knowledge in Microsoft Office programs and experience in WordPress.
• Strong verbal and written communication skills.
• Fluency in English is required, proficiency in speaking and writing German is a plus.
• Familiar with the internal organization of Deutsche Bahn Group in Germany, including the different business units, their functions, and how they collaborate to achieve corporate goals. Ability to navigate the organizational structure to coordinate effectively across departments and stakeholders is desirable.

We offer an annual gross salary between $60,000 and $75,000 for full-time employment, depending on professional qualifications and experience.

Our Benefits:

Competitive Health Benefits

Our commitment to your well-being extends to providing a range of healthcare options tailored to your needs. Partnering with well-known carriers, we offer diverse plans covering essential services such as mental health support, preventative care, inpatient, and outpatient services, as well as health spending accounts and flexible spending accounts to enhance your healthcare experience. Moreover, our benefits package includes access to exclusive discounts on gym memberships and cell phone plans, ensuring comprehensive support for your health and financial wellness.

Retirement Savings 

To empower our employees in planning for their future, we provide both pre-tax and post-tax retirement contribution options, complemented by a generous company match. Whether you prefer to invest pre-tax income for immediate tax benefits or opt for post-tax contributions for potential tax advantages in retirement, our retirement program is designed to support your financial goals. Plus, with our company match, your contributions are further amplified, helping you build a secure and prosperous future.

Paid Time off & Holidays 

As a full-time employee, you're treated to an enticing package of benefits, including 10 annual holidays, the freedom to select an extra holiday, and the opportunity to accrue vacation time.

Wellbeing Benefits

In support of employee wellbeing, we're proud to offer an Employee Assistance Plan (EAP). This comprehensive program provides a wide array of services aimed at enhancing mental health and overall wellness. From mental health counseling and legal resources to life and relationship support, crisis assistance, childcare resources, and beyond, our EAP is here to ensure you have the support you need, whenever you need it.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

For California applicants: We follow the California Fair Chance Act, San Francisco Fair Chance Ordinance, and/or Los Angeles Fair Chance Initiative for Hiring. As is the case for applicants in any jurisdiction, you do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After providing a conditional offer and conducting a background check, we will consider hiring any qualified individual with arrest or conviction records in accordance with all relevant laws, and specifically will assess whether any conviction history directly relates to the job duties.  We will take into consideration the individual’s explanation and potential mitigating factors as defined by the law.