Document Controller (On-site) - Indianapolis, Indiana

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula: 

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards. 

If you are interested in a long and rewarding career working with high-profile clients on some of the most challenging projects in the world, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities. 

We are looking for a highly skilled and driven Document Controller to support our growing portfolio of data center development projects. This role requires exceptional analytical, organizational, and communication skills, with an emphasis on accuracy, consistency, and attention to detail in managing technical documentation. 

We’re looking to bring in dedicated individuals who are eager to contribute to high-impact projects while pursuing opportunities for growth and development in a fast-paced, dynamic environment. 
 

RESPONSIBILITIES 

• Act as the single point of contact for all document control activities at the data center project site, coordinating between Design Engineering, Contractors, and the Owner’s technical staff on behalf of Decima International's client 
• Assist various project leads with the creation, submission, tracking, and closure of project documentation, including RFIs, submittals, drawings, and logs 
• Maintain a consistent on-site presence at dedicated project locations, working a minimum of 40 hours per week, with daily or weekly site visits 
• Attend and facilitate both internal and client weekly project progress meetings and take minutes where applicable 
• Scan, organize, and file project documents in a systematic manner to ensure proper record-keeping and audit trail 
• Track project documentation flow and deliverables using logs, spreadsheets, and other document control tools 
• Compile necessary backup documentation to support accurate project reporting and compliance 
• Develop and maintain an in-depth understanding of relevant codes, local regulations, and data center documentation protocols 
• Cultivate a comprehensive knowledge of the Quality Manual to support project quality standards and ensure alignment with client expectations 

QUALIFICATIONS 

Required qualifications: 

• 8+ years of experience in a document control role within an industrial or mission-critical construction environment (e.g., data centers, infrastructure) 
• Strong proficiency in document control systems, file management, and Microsoft Office applications (particularly Excel, Word, and Outlook) 
• Ability to work effectively as part of a cross-functional team in a fast-paced construction setting 
• Excellent organizational skills with keen attention to detail and accuracy 
• Ability to multitask, prioritize, and manage time efficiently under tight deadlines 
• Demonstrated proficiency with document tracking systems, spreadsheet applications, data input, and retrieval 
• Experience in client-facing roles, with the ability to interact professionally with project stakeholders 
• Must possess a valid driver’s license and maintain an acceptable driving record 

Preferred qualifications: 

• Prior experience supporting data center construction projects 
• Familiarity with project management or construction management software (e.g., Procore, Aconex, SharePoint, BIM 360) 
• Knowledge of ISO 9001 quality standards and related documentation practices 

POSITION DETAILS 

• Location (On-site): Indianapolis, Indiana 
• Position: Document Controller 
• Position Classification: Salary-based full-time regular hours 
• Current work permit required. This position does not offer sponsorship for employment (e.g., H-1B visa sponsorship or transfer not offered) 

PRODUCTIVITY TOOLS 

• Microsoft Excel 
• Microsoft Office 

Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.