Back to jobs

Workday Data Conversion Consultant

Chicago, Illinois, United States, Remote (US)

Definian helps organizations unleash the full potential of their data. Our expertise in data-led business transformation, data fundamentals and migration, risk management and data value realization helps companies maximize the value of their data, empowering them to achieve success across the entire data value chain. Having successfully completed thousands of projects since our founding in 1985, many of the world’s leading brands, technology companies, and system integrators rely on Definian to solve their most complex data challenges.

 

As a Workday Data Conversion Consultant in Definian’s Workday practice, you will serve as a subject matter expert and lead on end-to-end data migration activities across Workday implementations. This role sits at the intersection of technical execution and client partnership, requiring someone who can translate complex legacy data landscapes into clean, validated Workday-ready data across Financial Management, HCM, and Payroll workstreams.You will work closely with the Workday Delivery Leaders, consultants, and customer finance and HR teams to drive conversion strategy, execute iterative testing loads, and lead data cutover activities. The ideal candidate brings a minimum of 3 years of Workday-specific data conversion experience as a lead, holds active Workday Data Conversion and Data Loading certifications, and has a strong track record of delivering financial data migrations with HCM and Payroll experience as a strong differentiator.

What You Will Do

Conversion Strategy & Leadership

  • Serve as Data Conversion Lead on Workday implementation projects, owning the full conversion lifecycle from strategy and planning through go-live cutover.
  • Develop and maintain comprehensive data conversion project plans, workbooks, and mapping documents that align legacy source data to Workday data structures across all in-scope modules.
  • Define data extraction, transformation, and load sequencing strategies in collaboration with client SMEs, functional consultants, and technical architects.
  • Lead iterative conversion testing cycles (Foundation, Configuration, End to End, Parallel, and Gold/Cutover loads), tracking defect logs and driving issues to resolution between cycles.
  • Support cutover planning by defining data freeze windows, load dependencies, and go-live readiness criteria in coordination with the project manager and client stakeholders.

Financial Data Conversion (Required)

  • Lead financial data conversion activities including General Ledger trial balances, open AP and AR transactions, supplier and customer master data, Fixed Assets, banking data, and chart of accounts mapping.
  • Build and execute EIB (Enterprise Interface Builder) templates, XSLT transformations, and Workday Studio integrations to load financial data accurately and on schedule.
  • Develop and execute reconciliation scripts and validation reports to confirm accuracy and completeness of converted financial data against source systems.
  • Partner with client finance teams to resolve data quality issues, mapping gaps, and transformation logic findings throughout the conversion lifecycle.

HCM & Payroll Data Conversion (Preferred)

  • Lead or support HCM data conversion activities including worker profiles, job and position data, compensation structures, benefits elections, and organizational hierarchies.
  • Lead or support Payroll data conversion activities including payroll balance loads (YTD/QTD), tax withholding elections, earnings and deductions history, and direct deposit setup.
  • Coordinate with HCM and Payroll functional consultants to validate converted data against expected outputs and downstream system requirements.

Quality, Documentation & Collaboration

  • Produce and maintain conversion governance documentation including sign-off packages, issues logs, and lessons learned artifacts.
  • Communicate conversion status, risks, and escalations clearly to project leadership and client stakeholders throughout each project phase.
  • Mentor and guide junior conversion analysts and support team members across concurrent workstreams.

What It Takes

  • Minimum 3 years of experience as a Data Conversion Lead on Workday implementation projects.
  • Must have active Workday Data Conversion Certification (current, non-expired)
  • Must have active Workday Data Loading / EIB Certification (current, non-expired)
  • Demonstrated experience loading financial data in Workday, including GL balances, open AP/AR, supplier and customer masters, Fixed Assets, and banking data.
  • Proficiency with Workday Customer Central, EIB, XSLT, and Workday-delivered data migration and load tools.
  • Strong understanding of financial accounting principles and the ability to map legacy chart of accounts and transaction types to Workday.
  • Advanced proficiency in Microsoft Excel for data manipulation, reconciliation, and validation.
  • Proficiency in SQL for data extraction and transformation from relational source systems.
  • Ability to manage multiple concurrent conversion workstreams under tight implementation timelines.
  • Excellent communication skills with the ability to translate technical data concepts for finance, HR, and payroll stakeholders.
  • Authorization to work in the U.S. without sponsorship.

Preferred Attributes

  • Hands-on experience converting HCM data in Workday, including worker profiles, positions, compensation, benefits, and org structures.
  • Hands-on experience converting Payroll data in Workday, including payroll balance loads, tax elections, earnings/deductions history, and direct deposit setup.
  • Prior consulting experience with a certified Workday implementation partner or system integrator.
  • Additional Workday functional certifications in Financial Management, HCM, or Payroll.
  • Experience with Workday Studio for complex data transformation and integration scenarios.
  • Experience migrating data from legacy ERP and HRIS platforms such as Oracle EBS, SAP, PeopleSoft, ADP, Ceridian, or UltiPro.
  • Geographic flexibility to support client engagements with periodic travel.

What We Offer

  • Highly competitive compensation commensurate with experience.
  • 401(k) plan with company match.
  • Company-paid individual health, dental, vision, disability, and life insurance coverage.
  • Four weeks of paid time off plus eight company-paid holidays.
  • Employee referral bonuses.
  • Career mobility in a high-growth, AI-enabled company where you will have direct impact and visibility.
  • An award-winning culture that combines 40 years of stability with the momentum of a bold new chapter.
  • Salary range is $140,000-$170,000

Definian has been named one of Built In's 2024 Best Places to Work across four categories: Chicago's Best Midsize Places to Work, Chicago's Best Places to Work, US Best Midsize Places to Work, and US Best Places to Work. Additionally, we have been recognized as one of the Best and Brightest Companies to Work For® in Chicago, as one of Crain’s Top 100 Best Places to Work in Chicago, and proudly made the 2021 Inc. 5000 list of America’s Fastest-Growing Private Companies. While we are relentlessly client-focused, we are proud to have our culture and company recognized by others.  

Definian is an EEO Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Create a Job Alert

Interested in building your career at Definian? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.
Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Definian’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.