Executive Assistant (Finance)

Executive Assistant - London based (Hybrid Working from HQ)

Why Deliveroo?

Our mission is to transform the way people shop and eat, bringing the neighbourhood to their door. By connecting consumers, restaurants, shops, and riders, we're making access to food and products more convenient and enjoyable than ever before. We're a technology-driven company at the forefront of a rapidly expanding industry, and even as a lean team, we're making a significant global impact. At Deliveroo, we move fast, value autonomy and ownership, and are always eager to embrace new ideas. This is an exciting opportunity to be part of a dynamic and innovative environment.

About the Role:

As an Executive Assistant, you will be a pivotal point of support for three of our Vice Presidents: the VP of Finance, the VP of Finance and Strategy, and the VP of FP&A. You will become an integral member of our collaborative Executive Assistant team, working closely with fellow EAs to ensure seamless administrative operations and contribute directly to the efficiency and effectiveness of these key leadership roles within our Finance organisation.

Core Responsibilities:

• Proactive Diary Management: Expertly manage and maintain complex calendars for multiple executives, coordinating internal and external meetings across various locations and time zones with meticulous attention to detail.
• Meeting Excellence: Ensure executives are exceptionally well-prepared for all engagements by proactively gathering, organizing, and distributing necessary documents, agendas, and pre-reading materials for both internal and external meetings.
• Logistical Coordination: Secure appropriate meeting spaces, tending to guests, including booking internal rooms and sourcing external venues as required, ensuring all logistical aspects are handled smoothly.
• General Administration: Efficiently process expense reports, raise purchase orders, arrange courier services, manage invoice processing in a timely and accurate manner.  Establish, maintain, and update key documents.
• Travel & Logistics: Research, book, and manage comprehensive travel arrangements, including flights, accommodation, and ground transportation, as well as handle visa applications when necessary.
• Extended responsibilities:
• Event & Team Support: Organise and/or provide comprehensive support for team events, offsites, workshops, and social activities, contributing to team cohesion and morale.
• Project Management: Manage ad hoc projects and initiatives as they arise, demonstrating strong organisational and problem-solving skills.
• Policy Adherence: Ensure strict compliance with all relevant company policies, including but not limited to the Travel & Expense policy.
• Team Collaboration: Actively contribute to a positive and supportive environment within the Executive Assistant team, including participating in and potentially organising team events.
• Company Engagement: Positively contribute to Deliveroo's vibrant culture by participating in social events and Employee Resource Group (ERG) initiatives.
• Cross-Functional Partnership: Collaborate effectively with various stakeholders across the business, including the Facilities Team, Enterprise Tech, and AV Teams, to ensure smooth operational flow.

Requirements:

• Proven experience as an Executive Assistant, preferably within the finance sector.
• Proficient in managing complex calendars and coordinating meetings across various time zones.
• Strong organisational skills for preparing meeting materials and handling logistical coordination.
• Experience in processing expense reports and managing travel arrangements.

What We Offer:

At Deliveroo, we know that our people are the heart of our business, and we prioritise their well-being. We offer a wide range of benefits encompassing health, family, finance, community, convenience, growth, time away, and relocation support. We are committed to creating a workplace where everyone feels they belong and can thrive.

Diversity at Deliveroo:

We believe that a truly great workplace reflects the diversity of the world around us. We are an equal opportunity employer and have no judgement when it comes to the things that make you, you. If you have a passion for (mostly) food and a desire to be part of a rapidly growing startup in an exciting industry, we encourage you to apply.

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