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Gift Processing Specialist

Washington, District of Columbia, United States

The Gift Processing Specialist is responsible for overseeing all aspects of gift processing, ensuring the accurate, timely, and efficient processing of donations to support Democracy Forward’s (C4) and Democracy Forward Foundation’s (C3) fundraising and donor stewardship efforts. This role requires attention to detail, knowledge of nonprofit fundraising systems, and a strong commitment to maintaining donor confidentiality and accurate records.

Responsibilities:

  • Gift Processing and Data Entry:
    • Oversee the accurate and timely processing of all gifts, including checks, credit card donations,  and electronic transfers.
    • Input donor data and donation information into the database (currently EveryAction).
    • Ensure records are accurate, up to date, and compliant with nonprofit standards.
    • Accurately code and categorize gifts in accordance with organizational standards and IRS regulations.
    • Maintain and oversee the integrity of the gift processing workflow to ensure no errors or delays.
  • Gift Acknowledgments:
    • Ensure timely and accurate acknowledgment of donations by generating and sending thank you letters, receipts, and other forms of donor recognition.
    • Coordinate with the partnership team to keep gift acknowledgements timely and compelling.
  • Reporting and Reconciliation:
    • Prepare regular reports including detailed summaries of donations received, and reconciliation with the finance department.
    • Prepare segmented donor and prospect lists for use by team members.
    • Work closely with the finance and accounting teams to ensure the accurate transfer of gift data for financial reporting and compliance.

Qualifications:

We want to hear from you if you believe your strengths and experiences would help you succeed in this role, even if your past experience or skills don’t match this description perfectly.

  • Associates degree a plus
  • Minimum of one year of experience in gift processing or fundraising operations, ideally in a nonprofit setting.
  • Proficiency with fundraising and donor management software or CRMs (e.g., EveryAction, Raiser's Edge, Salesforce, etc.).
  • Proficiency with Google Suite and Microsoft required.
  • Familiarity with nonprofit accounting, financial reporting, and IRS regulations on charitable contributions.
  • Excellent attention to detail and strong organizational skills.
  • Ability to handle sensitive donor information with discretion and confidentiality.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and as part of a team in a fast-paced environment.

The salary range for this position is $60,000 – $75,000 commensurate with experience plus excellent benefits. Compensation is commensurate with experience. 

Democracy Forward is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals. We strongly encourage people of color; lesbian, bisexual, transgender, queer, and intersex people; women; people with disabilities; and veterans to apply. Please note that all lawyer positions require a law degree and active membership in the bar of a state or the District of Columbia. 

Not sure you meet all of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet women and other people who are systematically marginalized tend to only apply if they meet every requirement.  If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you are new to mission-based legal and policy work, returning to work after a gap in employment, or simply looking to transition or take the next step in your career path, we welcome the opportunity to have you on our radar.  Please include in your cover letter the nature of your interest in legal and policy work promoting democracy and progress and what you hope to bring to our team and the role for which you are applying. 

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