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Program & Special Projects Coordinator

Washington, District of Columbia, United States

Position Summary: 

Democracy Forward is a nonprofit legal and policy organization dedicated to advancing democracy and good governance. We work to ensure a transparent, accountable government that serves the public interest. As part of this mission, we support Civil Service Strong, a movement dedicated to strengthening, supporting, and advocating for a vibrant, capable, and independent civil service. Civil Service Strong connects civil servants to resources, promotes best practices, and ensures that public service remains a cornerstone of democracy.

The Program Associate and Special Projects Associate will support both Civil Service Strong and other Democracy Forward initiatives that promote good governance and accountability.

Democracy Forward seeks a highly organized, nimble, and proactive Program Associate and Special Projects Associate to support the organization’s operations, communications, and special initiatives. This role will provide direct administrative support, manage special projects, assist in communication efforts, and support the day-to-day functions of both Civil Service Strong and other Democracy Forward good government initiatives. The ideal candidate is detail-oriented, adaptable, and able to handle multiple priorities efficiently.

Responsibilities: 

Administrative & Operational Support

  • Manage calendars and scheduling for the Managing Director and other leadership staff.
  • Coordinate internal and external meetings, including agenda preparation and follow-up.
  • Provide logistical support for events, webinars, and key initiatives.
  • Maintain records and organize documentation related to program operations.

Special Projects & Urgent Support

  • Assist with high-priority projects across Civil Service Strong and Democracy Forward’s good government initiatives.
  • Conduct research and prepare briefing materials to support leadership and policy initiatives.
  • Support cross-functional projects that contribute to Democracy Forward’s impact.

Communications & Content Development

  • Draft and edit statements, newsletters, fact sheets, and other communication materials.
  • Manage updates and content on the Civil Service Strong website and Democracy Forward platforms.

Community Engagement & Outreach

  • Manage the Civil Service Strong inbox, responding to inquiries in a timely and professional manner.
  • Assist in organizing and executing outreach efforts to expand Civil Service Strong’s reach and support other good governance initiatives.

Qualifications:

We recognize that strong candidates may not meet 100% of the qualifications listed. If you believe you can contribute meaningfully to our team, we encourage you to apply.

  • 3-5 years of relevant experience in administrative support, project management, communications, or nonprofit work.
  • Strong writing and editing skills with attention to detail.
  • Excellent organizational and time management abilities.
  • Proficiency in website management and digital communications tools.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Passion for public service, good governance, and Democracy Forward’s mission. 

The salary range for this position is $75,000-$85,000 plus excellent benefits. Compensation is commensurate with experience. 

Democracy Forward is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals. We strongly encourage people of color; lesbian, bisexual, transgender, queer, and intersex people; women; people with disabilities; and veterans to apply. Please note that all lawyer positions require a law degree and active membership in the bar of a state or the District of Columbia. 

Not sure you meet all of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet women and other people who are systematically marginalized tend to only apply if they meet every requirement.  If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you are new to mission-based legal and policy work, returning to work after a gap in employment, or simply looking to transition or take the next step in your career path, we welcome the opportunity to have you on our radar.  Please include in your cover letter the nature of your interest in legal and policy work promoting democracy and progress and what you hope to bring to our team and the role for which you are applying. 

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