Position: Account Coordinator
Reports to: Account Manager
Role Location: Beijing

About Us

History

Our founder, industry pioneer Madeline DeVries, built the agency on a promise to treat our clients’ businesses like our own. We carry out her legacy every day. Our unwavering commitment to her standards of client success has resulted in a 40-year track record of delivering big, bold, business-moving outcomes for iconic consumer brands.

Global Reach

DeVries Global is a mid-sized agency and proud member of the Interpublic Group (IPG) – a leading provider of marketing solutions with a roster of world-class agencies across the marketing spectrum in all major world markets. With HQ in New York City, locations include Beijing, Berlin, Hong Kong, London, Shanghai, Singapore, and Taipei.

The agency’s mission is to decode culture to create the influence that propels brands to win, and our culture-led approach truly informs everything we do, from brand planning to earned to influencer marketing to measuring impact and has resulted in multiple award-winning campaigns. Our teams specialize in rich, insight-based storytelling​, data-led influencer marketing​, and helping clients create a more aspirational position in the market. DeVries Global works across the full spectrum of consumer, healthcare categories including CPG, fashion, retail, home, F&B, wellness, spirits and travel, and continues to leverage a deep heritage and expertise in beauty.

Who We’re Looking For:

The Account Coordinator is an entry-level position at DeVries Global. An Account Coordinator supports his/her account team and must efficiently service it. He/she must have excellent organizational skills and be able to adapt to multiple assignments and deadlines, as well as an environment that changes frequently. The focus of the position is on managing and developing social media daily content, social communication calendars, clip reports, briefing materials, etc. 

PRIMARY RESPONSIBILITIES

Client

• Proactive in understanding the client’s business
• Familiar with key client contacts’ names, titles, and relationship with agency
• Have a clear understanding of client’s organizational structure
• Schedule and coordinate client meetings; keep participants advised of any changes
• Maintain adequate supply of client-related materials and documents
• Maintain client product/inventory closet
• Interact with client as deemed necessary by account team leader

Account Support & Execution

• Draft basic press releases, pitch letters, and briefing documents
• Proof and edit internal and external documents
• Prepare clip reports and summaries as needed by team and client
• Monitor and analyze client social media performance (WeChat, Weibo, Xiaohongshu, Douyin, etc.)
• Conduct industry and competitor research
• Assist in social campaign brainstorming and daily coordination tasks

Media & KOL relationship

• Draft media/KOL relations materials
• Develop and maintain media/KOL contact lists and databases
• Maintain media files
• Continually update knowledge of social media trends
• Research and maintain speaking/editorial opportunities and calendars
• Scan daily, weekly, monthly and on-line publications to identify client-relevant media coverage, including competitive market and industry information

Team Support

• Actively participate in agency development by volunteering to assist other staff with urgent client needs
• Balance workload between account staff to ensure that all work is accurate and completed within established deadlines
• Continually update manager on progress of activities
• Provide assistance with the logistics of events (eg: satellite media tours, desk side briefings, editor events, etc.)
• Clearly communicate and liaise with other teams within the division

Administrative Support

• Track/enter time in a precise and timely manner
• Code and track invoices and coordinate with the Accounting Department
• Arrange travel
• Coordinate mass mailings
• Perform other administrative tasks as assigned
• Conduct research for plan development

QUALIFICATIONS

Education

• Bachelor's Degree

Professional Experience

• Internship experience in a public relations or related environment highly desired

Success Factors

• Effective oral and written communication skills
• Ability to prioritize multiple tasks and manage time in a consistent manner
• Professional demeanor
• Ability to consistently meet tight deadlines
• Good judgment when working with team members, client contacts and vendors
• Attention to detail
• Can solve problems
• Desire to pursue learning and self development; participates in required and voluntary professional development programs.
• Knows how to ask appropriately for assistance from other team members
• Proficient in Microsoft Office, Internet, on-line services, Cision, etc.

DeVries Perks

For you to create the best work of your life, it’s important for us to give you the best experience. Being part of Golin Shanghai means:

• Supplementary Medicare Schemes
• 18 days Annual Leave and 5 days Paid Sick Leave
• Birthday Leave and Gift
• Meal and Sport Allowance
• Festival Activities and Gift
• Annual Health Check
• Anniversary Bonus
  
  

We are proud to be an equal opportunity employer. We are committed to building a culture where all employees are seen as equal, are respected and where all opinions are heard. We take pride in our inclusive hiring, as well as our diverse workforce and we welcome applications from all qualified candidates.

Personal data held by DeVries relating to employment applications will be used in accordance with our Recruiting Privacy Statement, which is available on our website.

Due to the large number of applications received, we apologize if we are unable to provide a response or feedback on unsuccessful applications. We appreciate the time taken to apply for the role and your recent interest in DeVries.

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.