Operations Manager - PH

Operations Manager

Remote, Philippines  |  Full-Time

Employment Type:  Full-Time, Remote, Independent Contractor

Location:  Philippines (PH-based candidates only)

Reports To:  CEO, Sphere Health

Start Date:  June 2026

ROLE SUMMARY

The Operations Manager will be the central coordination point for patient billing, document management, and inbound support queries. This role sits at the intersection of patient experience and operational excellence, requiring strong written English, meticulous attention to detail, and comfort operating in a fast-moving, pre-launch environment. The ideal candidate is discreet, proactive, and experienced in healthcare or telehealth operations where patient confidentiality is non-negotiable.

KEY RESPONSIBILITIES

Billing and Financial Coordination

• Manage patient invoicing, cash-pay billing cycles, and payment reconciliation with accuracy and timeliness
• Liaise with the care operations and finance teams on outstanding billing matters; maintain records and flag discrepancies to leadership

Patient Document and Records Management

• Organize and maintain patient records, intake forms, consent documents, and screening results in full HIPAA compliance
• Coordinate document requests across patient cases including lab results, medical history, and clinician correspondence

Patient Support and Communications

• Serve as a first point of contact for inbound patient queries across email and platform support channels
• Respond promptly and with care; triage clinical questions to the appropriate Sphere clinician or care team and maintain resolution logs

Operations Coordination

• Support scheduling, vendor coordination, and administrative workflows across the platform
• Develop and maintain SOPs for recurring operational tasks; surface process gaps with actionable recommendations

QUALIFICATIONS AND REQUIREMENTS

Required

• 3+ years in operations management, medical administration, or a comparable role
• Excellent written and verbal English, professional, warm, and precise at all times
• Experience with cash-pay or direct-to-consumer medical billing and payment workflows
• Rigorous approach to patient confidentiality and HIPAA-compliant document management
• Proficiency in Google Workspace, Microsoft Office, and EMR or telehealth platform tools
• Self-directed with strong deadline management; available across US Eastern time zone

Preferred

• Prior experience in a telehealth, women's health, or direct-to-consumer healthcare environment
• Familiarity with lab-based screening workflows, membership billing models, or subscription support
• Background in patient-facing support or healthcare CRM platforms

WHAT WE OFFER

• Competitive compensation commensurate with experience
• A founding-team environment where your work directly shapes how the platform operates and how patients experience care
• Long-term, stable remote engagement with a purpose-driven, physician-led team
• Ownership, autonomy, and the pace of a pre-launch platform with real momentum

HOW TO APPLY

Submit a current resume and brief cover letter outlining relevant experience, availability, current time zone, and expected compensation range send to ksantos@direzzefamilyoffice.com