Receptionist/Administrative Assistant

Welcome to our job board, where innovation meets opportunity. At the DHM Agency, we are on a mission to rebuild healthcare delivery, creating a system built for the future. We are looking for passionate and talented individuals who share our vision of transforming every aspect of healthcare. If you are driven by a desire to make a meaningful impact and thrive in a dynamic, forward-thinking environment, you’ve come to the right place.

Position Summary:

The Receptionist/Office Coordinator is the face of our agency, responsible for providing exceptional customer service to clients, visitors, and staff. This position ensures smooth daily office operations by managing administrative tasks, coordinating office resources, and maintaining a welcoming environment aligned with our agency’s values of humanity, growth-oriented, innovation, and high-quality service.

Personality Characteristics

• Highly organized
• Strong multitasker
• Excellent communicator
• Detail-oriented
• Proactive problem-solver

Key Responsibilities:

1. Key Responsibilities:

   Front Desk Operations

   • Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and friendly reception experience.
   • Answer and direct incoming phone calls, emails, and inquiries promptly and accurately.
   • Maintain a clean and organized reception area.

   Administrative Support

   • Manage and distribute incoming and outgoing mail and deliveries.
   • Assist in scheduling meetings, appointments, and conference room bookings.
   • Maintain office supplies by tracking inventory and placing orders as needed.
   • Support the team with data entry, filing, and other clerical tasks.

   Coordination & Communication

   • Act as a liaison between office staff, vendors, and clients, ensuring timely communication and follow-up.
   • Assist in onboarding new employees by coordinating office setup and providing orientation materials.
   • Handle general inquiries about agency services, directing complex questions to appropriate team members.

   Agency Alignment

   • Uphold and promote the agency’s mission to deliver exceptional care and create a positive impact within the community.
   • Foster a culture of inclusivity and teamwork in all interactions.

Qualifications:

• • High school diploma or equivalent; associate degree preferred.
  • Strong communication and interpersonal skills.
  • Proficient in Microsoft Office Suite and comfortable learning new technologies.
  • Excellent organizational and multitasking abilities.
  • Ability to maintain confidentiality and handle sensitive information with professionalism.

Work Environment:

This is an onsite, full-time position based at our agency’s headquarters. The role requires frequent interaction with staff, clients, and external visitors, making adaptability and a positive attitude essential.

Join us at DHM Agency and be a part of a pioneering team dedicated to reshaping the future of healthcare. Explore our current openings and find your place in an organization committed to excellence, innovation, and making a difference in the lives of others. Your journey to a fulfilling and impactful career starts here. Apply today and help us create a healthcare system that truly serves everyone.