Contract Administrator

About Us

Diligent is the global leader in modern governance, providing SaaS solutions across governance, risk, compliance, audit and ESG. Empowering more than 1 million users and 700,000 board members and leaders with a holistic view of their organization’s GRC practices so they can make better decisions, faster. No matter the challenge.

At Diligent, you are an agent of positive change. You are joining a team of passionate, smart, creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place. Be a part of a global community on a mission to make a real impact.

Learn more at diligent.com.

Position Overview:

We are seeking a highly organized and detail-oriented Contract Administrator to join our team on a full-time basis. The successful candidate will be responsible for managing the signature process for contracts, assisting the legal team with administrative tasks, and supporting the Deal Desk team by amending various commercial documentation. Proficiency in using DocuSign for contract execution is essential.

Key Responsibilities:

• Manage Signature Process: Oversee and facilitate the signature process for contracts, ensuring timely and accurate completion of all necessary approvals and signatures through DocuSign.
• DocuSign Expertise: Utilize DocuSign to ensure contracts and other legal documents are signed and stored securely in our internal legal folders, maintaining accurate records of all signed agreements.
• Contract Review & Comparison: Compare and verify final versions of documents to ensure consistency and accuracy before they are sent for signature.
• Legal Administrative Support: Assist the legal team with ad-hoc administrative tasks, such as organizing legal files, managing correspondence, and preparing documents for review.
• Amendments & Documentation Support: Assist the Deal Desk team by drafting, reviewing, and making amendments to contracts, agreements, and various commercial documents in accordance with company policies and legal guidelines.
• Drafting Novations: Prepare and draft novation agreements as needed, ensuring all contractual obligations are properly transferred and compliant with legal standards.

Qualifications:

• 1-3 years’ experience as a Contract Administrator, Legal Assistant, or in a similar role.
• Proficiency in using DocuSign for managing the contract signature process is required.
• Strong understanding of legal documentation, contract processes, and administrative support.
• Fluency in English and Spanish is required.
• Excellent attention to detail, particularly in reviewing, comparing, and amending contracts and legal documents.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Proficiency in Sharepoint, Salesforce, Coupa and MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of contract law, commercial agreements, and novation drafting is a plus.

Preferred Skills:

• Proficiency in Portuguese is desirable.
• Prior experience supporting legal and deal desk teams.
• Familiarity with other electronic signature platforms and contract management systems.

Education:

• Bachelor’s degree preferred, but not required based on experience.

What Diligent Offers You 

• Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
• We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
• We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
• Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place. 

Headquartered in New York, Diligent has offices in Washington D.C., Baltimore, London, Galway, Budapest, Vancouver, Bengaluru, Munich, and Sydney. 

_{We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and Know Your Rights. We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at recruitment@diligent.com.}

_{To all recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes.}