Manager, Medical Affairs Operations

Join our team in a dynamic hybrid role, offering flexibility to work remotely and from our headquarters in Watertown, MA. 

COMPANY OVERVIEW:

Disc Medicine is a clinical-stage biopharmaceutical company committed to discovering, developing, and commercializing novel treatments for patients who suffer from serious hematologic diseases. We are building a portfolio of innovative, first-in-class therapeutic candidates that aim to address a wide spectrum of hematologic diseases by targeting fundamental biological pathways of red blood cell biology, specifically heme biosynthesis and iron homeostasis. Disc Medicine values collaboration, professional development, and scientific integrity and promotes an inclusive company culture that empowers and inspires.

POSITION OVERVIEW:

Reporting to our Associate Director, Medical Affairs Operations, Disc Medicine is seeking a Manager, Medical Affairs Operations, who will play a critical role in supporting the strategic and operational execution of Medical Affairs activities. This individual will support key operational functions such as Medical Affairs meetings and events, cross-functional coordination, process optimization, contracting and vendor support to ensure the effective execution of medical initiatives. This role requires strong organizational and communication skills, as well as an understanding of the pharmaceutical/biotech industry and Medical Affairs functions. The Manager will report to the Associate Director, Medical Affairs Operations and work closely with cross-functional teams.

RESPONSIBILITIES:

• Support the planning and coordination of Medical Affairs meetings and events, including Advisory Boards, Patient Focus Days, and internal Medical Affairs meetings (Quarterly, Bi-weekly). Manage calendar coordination, invitations, logistics, and content preparation (e.g., pre-conference decks, Q&A documents, executive summaries).
• Maintain accurate tracking of HCP activities and patient advocacy interactions. Ensure compliance with internal processes and regulatory requirements.
• Prepare, submit, and track all Medical Affairs contracts and purchase orders through approval processes. Liaise with vendors to ensure timely communication and status updates.
• Track actual spend against budget, proactively manage accruals to maintain financial alignment and reporting integrity.
• Support vendor sourcing projects by reviewing proposals, communicating with potential vendors, scheduling bid defense meetings and helping to onboard new vendors as required.
• Maintain and troubleshoot access and updates for all Medical Affairs systems including CRM, LMS, PromoMats and other tools. Ensure proper documentation and adherence to system workflows and operational standards.
• Provide operational and logistical support for field medical teams, conferences, scientific communications and publications.
• Support cross-functional teams by coordinating communication, tracking project milestones, and facilitating alignment between Medical Affairs and cross functional partners to ensure efficient execution of medical initiatives. Support maintenance of field team dashboards and track metrics against KPIs.

 REQUIREMENTS:

• Bachelor’s degree in life sciences, healthcare, business, or related field
• Experience in Medical Affairs, clinical research, or pharmaceutical operations, with at least 5-7 years in an operations or project management capacity
• Proven ability to support cross-functional teams and manage multiple complex projects in a fast-paced environment
• Excellent organizational, communication, and interpersonal skills
• Ability to work collaboratively in a cross-functional team environment
• Must be intellectually curious, professional, and adaptable.
• Willingness to travel approximately 20% of the time to conferences and Disc’s offices

Disc Medicine is an equal-opportunity employer committed to providing all qualified candidates and employees equal opportunities. We offer comprehensive benefits and competitive compensation packages. The Company headquarters are in Watertown, MA, and we provide a flexible work environment. 

Disc Medicine actively recruits individuals with an entrepreneurial spirit and a drive for excellence. Interested candidates should submit a cover letter and resume to be considered for current and future opportunities.