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Office Coordinator

Cambridge, MA

Founded in 1993, DivcoWest is a multi-disciplinary real estate investment firm headquartered in San Francisco, with offices in Los Angeles, Menlo Park, Cambridge, Washington DC, Austin, and New York City. Known for our long-standing relationships and track record of success in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach.

DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance the health, happiness, and well-being of all people. A disciplined code of ethics is at the core of all that we do. We believe that the collective energy of a diverse team is what drives our creative ideas and solutions.

Summary

DivcoWest is seeking a part-time Office Coordinator for our Cambridge, MA office. This role is the face of the office—welcoming guests, supporting staff, and keeping daily operations running smoothly. The ideal candidate is proactive, personable, and eager to make the workplace a welcoming, efficient environment.

 

This role is onsite at our Cambridge, MA office four days per week (Monday–Thursday, 8:30 a.m.–2:30 p.m. ET).

 

Responsibilities

This position supports the overall office environment through reception, office management, and administrative assistance. The Office Coordinator helps maintain a positive, organized, and accessible workplace for all team members and guests.

 

Reception:

  • Welcome and assist visitors, coordinating check-ins and notifying staff of arrivals
  • Answer and route incoming calls with professionalism and warmth
  • Maintain a safe, tidy, and inviting reception area
  • Escort visitors to meeting rooms and provide refreshments
  • Issue parking passes and assist with visitor logistics
  • Act as primary contact for mail, shipping, and maintenance needs

 

Office Management:

  • Maintain office and kitchen supplies; manage vendor relationships
  • Order groceries and refreshments for staff
  • Open and prepare office daily (coffee, kitchen, lounge areas)
  • Ensure common areas remain organized, accessible, and presentable
  • Submit maintenance requests and coordinate repairs as needed
  • Support printing systems and inventory management

 

Administration:

  • Maintain office directory and assist with document preparation
  • Distribute incoming mail and packages daily
  • Keep conference rooms prepared and organized
  • Partner with IT and HR on policies, procedures, and office-related projects and initiatives
  • Provide occasional backup support to the Executive Assistant and Administrative team

 

Qualifications

  • Bachelor’s degree, 2+ years of office experience, or relevant experience (administrative, hospitality, or operations roles)
  • Professional, approachable, and detail-oriented with strong communication skills
  • Comfortable working independently and managing multiple priorities
  • Proficiency in Microsoft Office (Outlook, Word, Excel)
  • Trustworthy with confidential information and committed to fostering inclusion and respect
  • Energetic and eager to contribute to a positive team culture

 

May occasionally assist with moving light office supplies or materials (up to ~30lbs) with or without reasonable accommodation.

 

Compensation

  • $20-$30/hour based on qualifications
  • Annual bonus opportunity
  • Full benefits 
  • 401k match (starting in 2026)
  • Flexible vacation policy
  • Weekly lunch stipend

 

 

Divco West Services, LLC (“Company”), an equal opportunity employer, is committed to equal opportunity for all employees and applicants.  The Company recruits, hires, trains, promotes, pays, and administers all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.  We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses. Please review our company Privacy Policy regarding the use of any personal information you provide us at: https://www.divcowest.com/privacy-policy/

 

This policy applies to all areas of employment, including recruitment, testing, screening, hiring, selection for training, upgrading, transfer, demotion, layoff, discipline, termination, compensation, benefits, and all other privileges, terms, and conditions of employment.  This policy and the law prohibit employment discrimination against any employee or applicant on the basis of any legally protected status outlined above.

 

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