Administrative Assistant
DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.
We have an opening for an Administrative Assistant. We operate within a hybrid work model, supporting flexibility between office time and work from home. Considering this model, this role could be based in the following cities:
- Minneapolis
Position Summary:
Are you an organized, proactive professional who thrives on supporting meaningful work and fostering inclusive environments? Join our team as an Administrative Assistant, where you’ll play a vital role in supporting our Human Resources (HR) and Equity, Diversity, Inclusion, and Belonging (EDIB) teams.
This is a newly created role, perfect for someone who is service-minded, detail-oriented, proactive and eager to take on diverse responsibilities that help elevate the employee experience and promote equity both within and beyond our firm.
At DLR Group, we believe our people are our greatest asset. You'll find a collaborative, supportive, human-centered environment where your ideas matter and your work makes a difference. Whether you're helping launch a new initiative or streamlining a process, your efforts will contribute directly to creating a more inclusive and engaging workplace. If that sounds like a team you'd love to be a part of, let’s talk!
What you will do:
- Build agendas and capture meeting minutes for HR leadership, team meetings, and HR & Equity forum meetings.
- Extracting and compiling raw data for reporting needs (e.g., appointment, career management, equity, proposal, recruiting, retirement, turnover, etc.)
- Preparing logistics for learning events (virtual/in-person), including Zoom/room setup, material distribution, attendance and post-event content upload and surveys
- Support onboarding compliance tasks (Background checks / MVR records / I9s)
- Coordination support for Communities of Belonging activities and affinity-based conference participation (e.g., AIA WLS and NOMA)
- Respond to basic inquiries regarding HR platforms
- Manage invoices
- Ensure confidentiality and professionalism in handling sensitive information with discretion
Required Qualifications:
- High school diploma or GED
- 2 or more years administrative assistant experience.
- Proficient with Microsoft Office Suite (Excel, Outlook, Powerpoint, Word)
- Experience using Teams and Zoom
- Dynamic and collaborative team player, thrives in a fast-paced startup environment, and adapts to shifting priorities and ambiguity in a high-growth company
- Proactive, proven ability to work effectively independently, with excellent organizational skills and fierce attention to detail
- Exceptional written, verbal, and interpersonal communication skills used to build trust and meaningful relationships with diverse stakeholders
Preferred Qualifications:
- Previous experience in hospitality or customer service environment.
- Experience in architecture, engineering, or construction (A/E/C) industry.
- Interest in and awareness of equity-centered, sustainable work practices
Our comprehensive Benefits at DLR Group include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k) plan, employee stock ownership, and bonus opportunities. Compensation considerations are based on location, experience, and skills. The suggested pay range for this position is:
Pay Range
$36,000 - $54,000 USD
DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.
We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.
Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.
DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.
We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.
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