Job Application for Philanthropy Coordinator at Doctors Without Borders / Médecins Sans Frontières (MSF) Canada

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Applications will be accepted until 9:00am EDT on Monday, 6 May 2025

A detailed job description is available HERE.

Salary Grade: Level 13 - $64,251 in starting year

At the core of Doctors Without Borders/Médecins Sans Frontières (MSF) Canada’s identity is a commitment to medical ethics, independence, neutrality, and impartiality. We go where people’s medical needs are greatest. These ideals have driven every aspect of our work – from medical care and logistical coordination, to finance and communications – since MSF was established in 1971.

The Philanthropy Coordinator will support the Philanthropy Team (PT) by processing gifts across the Major Giving, Corporate and Foundations, and Planned Giving units. They will report to the Manager of Fundraising Services unit and improve the donor experience by providing consistent and timely gift processing and strengthen internal fundraising systems in collaboration with the broader Fundraising department and the Finance and Administration department.

MSF Canada is looking for someone to:

Manage the timely, accurate and effective administration of all philanthropy gifts from the point of physical or electronic mail to delivery of tax receipts. This includes uploading, managing, and filing records of this information to SharePoint and the Raisers Edge database.
Ensure Philanthropy data is accurate and up to date, by monitoring data input by the Philanthropy team, updating profiles and working in collaboration with the Data Strategy Unit.
Provide general administrative support for the Associate Director of Philanthropy and the Philanthropy team.
Create and document processes, update existing process documents and provide training to Philanthropy team colleagues.

The successful candidate will bring MSF Canada:

Demonstrated professional experience in the fields of records management, legal assistance, fundraising, or office administration
Strong computer literacy, including ability to use word processing, spreadsheet and database software, to search the internet for research purposes and to learn new Windows-based programs
Previous experience with Raiser’s Edge, Salesforce or equivalent database
Strong interpersonal, written and oral communications skills
Proven administrative skills including keen attention to detail with ability to track multiple projects at one time
Organizational and time management skills with a proven ability to prioritize and balance diverse workloads
Fluency in spoken and written English

MSF Canada will provide:

Starting 4 weeks' of vacation per year
Access to an Employee and Family Assistance Program (EFAP)
Flexible work hours and a hybrid working model (minimum 40% in office)
An accessible open concept, shared office space with bookable workstations (consisting of sit/stand desks, swivel chair, laptop with dock and double monitors) and various sized meeting rooms
A commitment to incorporating equity, diversity, and inclusion in everything
5% RRSP contributions (no employee matching required)
Health Spending Account
Lifestyle Spending Account
Group insurance (Life, Dependent Life, AD&D)
Peace of Mind plan (prescription drugs, accidental dental, hospital care, etc.)
Annual professional development budget
A positive and innovative office culture is based on core values of humanity, integrity and results

Candidates must be legally authorized to work in Canada; MSF Canada is not able to support or relocate candidates from outside Canada.

NOTE: Any questions or concerns regarding accommodation and accessibility may be addressed to ask.hr@toronto.msf.org.

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Accepted file types: pdf, doc, docx, txt, rtf

I confirm that I am legally authorized to work in Canada.

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Applicants must be legally authorized to work in Canada; MSF Canada is not in the position to support a work permit process for any applicant outside of Canada.

I understand this position is based in Toronto, and I currently reside in the Greater Toronto Area.

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I have previously been employed by Doctors Without Borders / Médecins Sans Frontières (MSF)?

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I confirm that I understand MSF Canada uses a fixed salary grid to maintain transparency and pay equity, and salaries are non-negotiable, and the salary for this position is $64,251 per year.

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I speak, read and write in the following languages:

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While not required, French is an asset for most roles within MSF Canada.

In 100 words or less tell us why you would like to work with MSF in philanthropy.

Briefly, describe your experience with managing and administering philanthropy gifts. What specific processes have you implemented to ensure accuracy and timeliness in handling these gifts? (150 words or less)

Provide a brief example of how you have ensured data accuracy in a previous role, including what tools or strategies you used to monitor and update records. (150 words of less)

Outline your experience, and any relevant training, with database software such as Raiser’s Edge or Salesforce. (150 words or less)

Provide an example of a process document you have put together, documented, and trained your colleagues on (150 words or less).

Please share a time when you had to explain something complicated to a team member or colleague. How did you ensure they understood what you were saying? (150 words or less)

In your view, how can you contribute to create an inclusive environment that values diverse perspectives in your team? Please share from your personal prior experience. (150 words or less)

How did you hear about this job?

I confirm that I have read, understood and agree to the MSF Canada recruitment policies and procedures stated on this website, and I understand that all personal details will be stored confidentially for a maximum of two years by MSF Canada in compliance with the Personal Data Protection Act. I understand that MSF Canada will use my personal details for recruitment purposes only and will not share this data with anyone else outside MSF. I confirm that all of the above information is truthful and complete as of this date,

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Demographic Questions (Optional) / Questionnaire démographique (participation volontaire)

MSF Canada is a people-focused humanitarian organization that is proud to offer a diverse, collaborative, and inclusive work environment. We strongly believe this approach enhances our work and we’re committed to equity in employment. The organization seeks to attract and engage the best professionals to join and maintain meaningful, productive and lasting work relationships. We embrace diverse motivations and backgrounds of people working together to exhibit their passion in action for the social mission of MSF. / Organisation humanitaire se préoccupant des êtres humains, MSF Canada est fière d’offrir un milieu de travail diversifié, collaboratif et inclusif. Nous croyons fermement que cette approche valorise notre travail. Nous souscrivons aussi au principe de l’équité en matière d’emploi. L’organisation cherche à attirer et à embaucher les professionnels les plus compétents et à entretenir avec eux des relations de travail fructueuses, productives et durables. Nous favorisons les motivations et expériences différentes des personnes qui, en collaborant, expriment leur passion dans l’action en faveur de la mission sociale de MSF.

MSF Canada acknowledges the existence of systemic racism and oppression and is committed to sustaining and strengthening its anti-racism and anti-oppression (AOAR) efforts. / MSF Canada reconnaît l'existence de l'oppression et du racisme systémiques, et s'engage à maintenir et à intensifier ses efforts de lutte contre le racisme et l'oppression.

As MSF Canada continues to grow and strive to remove barriers in its offices in Canada and in MSF work environments abroad, we welcome applications from individuals with unique experiences of intersectional oppression on the basis of their social markers such as their ethno-racial identity, age, gender identity, education, socio-economic status or place of origin. / Alors que MSF Canada continue de grandir et de travailler à l'élimination des barrières dans ses bureaux ici au pays et les projets MSF à l'étranger, nous encourageons les individus ayant des expériences uniques d'oppression intersectionnelle sur la base de leurs marqueurs sociaux, tels que l'identité ethnoraciale, l'âge, l'identité de genre, l'éducation, le statut socio-économique ou le lieu d

Responses to the below questions are completely voluntary and are not associated with your individual application and has no impact, in any way, in the hiring decision. The data collected will be used in aggregate only to help us identify areas of improvement in our recruitment process. / Les réponses aux questions ci-dessous sont entièrement volontaires, ne sont pas associées à votre candidature individuelle et n'ont aucune incidence, de quelque manière que ce soit, sur la décision d'embauche. Les données collectées seront seulement utilisées sous une forme agrégée afin nous aider à identifier les domaines d'amélioration à l'intérieur de notre processus de recrutement.

Which of the following best describe your ethno-racial heritage? Quelle(s) est/sont votre/vos origine(s) ethnique(s) ou culturelle(s)? (select all that apply / Cochez toutes les réponses qui s'appliquent)

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What gender do you identity as/ Quel est votre sexe ou genre sexuel actuel ? : (select all that apply / Cochez toutes les réponses qui s'appliquent)

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What sexual orientation best describes you / Quelle est votre orientation sexuelle ? (Select all that apply / Cochez toutes les réponses qui s'appliquent)

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Do you live with a disability that affects your physical and/or mental health? / Vivez-vous avec un handicap qui affecte votre santé physique et/ou mentale ?

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Are you a parent, guardian, or primary caregiver of a child/children, or anyone other than your child (i.e. parent, grandparent, defacto family member) / Êtes-vous un parent, un tuteur ou un principal fournisseur de soins d’un ou de plusieurs enfants, ou

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What is your highest level of education? / Quel est le plus haut niveau de scolarité que vous avez atteint?

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What is your age group? / Dans quelle tranche d’âge vous situez-vous ?

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What is your annual total household income range, before taxes? / Quel est le montant de votre revenu annuel avant impôts (en dollar canadien)?

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Philanthropy Coordinator

Applications will be accepted until 9:00am EDT on Monday, 6 May 2025

Apply for this job

Demographic Questions (Optional) / Questionnaire démographique (participation volontaire)