Office Manager & PA

DoorLoop is hiring an Office Manager & PA to join our A team. As our Office Manager & PA, you will oversee all aspects of office operations, ensure employee satisfaction and engagement by coordinating a variety of events and activities that foster a positive and inclusive workplace, support the CEO and COO to enhance their productivity, and help cultivate a vibrant, employee-first environment. You’ll also play a pivotal role as the face of DoorLoop, warmly welcoming visitors, candidates, and suppliers to ensure their experience is exceptional.

Efficient Office Operations

• Oversee day-to-day office operations, ensuring a clean, organized, and welcoming environment.
• Manage vendor relationships, contracts, and supplies to avoid interruptions in service.
• Anticipate and resolve facilities issues, ensuring they are addressed within one day.

Executive Support

• Manage complex schedules for the CEO and COO, maintaining 99% calendar accuracy.
• Handle sensitive information with confidentiality and professionalism.
• Act as a liaison between executives and internal/external stakeholders, prioritizing and streamlining communications.

Fostering an Amazing Workplace

• Create a positive office culture by understanding and addressing employee needs and promoting inclusivity.
• Welcome candidates, visitors, and suppliers, ensuring they have an exceptional experience.
• Partner with HR and other departments to improve employee engagement and satisfaction.

Event Coordination

• Plan and execute company events, ensuring high satisfaction and alignment with company goals.
• Manage travel arrangements, meetings, and events with accuracy and attention to detail.
• Maintain budgets and meet deadlines for all events and logistics.

• Proactive Problem Solver: You anticipate challenges and resolve them efficiently.
• Meticulous and Organized: Your attention to detail ensures seamless operations and logistics.
• Approachable and Inclusive: You build rapport easily and create a welcoming environment for everyone.
• Multitasker: You excel at managing multiple priorities, meeting deadlines, and keeping everything on track.
• Event and Travel Guru: Your ability to manage budgets, plan events, and book travel accurately is second to none.

• Proven experience in office management, executive support.
• Strong organizational and time management skills with a track record of meeting deadlines.
• Excellent communication and interpersonal skills, with the ability to manage relationships across all levels.
• Experience managing budgets and negotiating with vendors is a plus.
• A "can-do" attitude and willingness to tackle hands-on tasks (e.g., assembling furniture or troubleshooting technology).

At DoorLoop, we believe that happy employees create the best workplaces. If you’re ready to be the heart of our office and thrive in a dynamic, collaborative environment, we’d love to hear from you!

Apply now and help us make DoorLoop an amazing place to work.

• Proven experience in office management, executive support.
• Strong organizational and time management skills with a track record of meeting deadlines.
• Excellent communication and interpersonal skills, with the ability to manage relationships across all levels.
• Experience managing budgets and negotiating with vendors is a plus.
• A "can-do" attitude and willingness to tackle hands-on tasks (e.g., assembling furniture or troubleshooting technology).

• This role will be based in our office in Miami Beach.
• This role will report to the Global Employee Experience Manager.
• This role is expected to be in the office 5 days per week.

• Unlimited paid time off: take unlimited personal, sick, and vacation days
• 401(k): plan for retirement with 4% matching and instant vesting
• Medical, dental, and vision insurance: we offer full medical coverage for employees through United Healthcare and full dental and vision coverage through Guardian, with 25% coverage for dependents across all plans
• Life insurance: $100,000 policy fully covered by DoorLoop
• Disability insurance: short- and long-term disability insurance fully covered by DoorLoop
• Paid parental leave: paid maternity and paternity leave for birth and adoption
• Monthly stipend: a dedicated company credit card for work-related expenses
• Best-in-class equipment: Get a company laptop and all the top-tier tools to set you up for success