Back to jobs

Office Manager, Workplace Experience Specialist

Paris

What you’ll do:
 

Office Management 

  • Manage the reception area of the DV France office to ensure all calls are answered, guests are taken care of, mail is sorted and delivered, and ensure the reception area is maintained at all times.

  • Arrange for meeting space, food & beverage service and other items as needed for meetings.

  • Manage inventory of break room snacks, ensuring items are stocked on a daily basis.

  • Ensure that the office is fully operational with all utilities functioning properly.

  • Schedule and supervise maintenance repair work and assist with checking installation and servicing building equipment.

  • Ensure compliance with state and federal regulations and build/own emergency response plans.

  • Perform regular reviews of vendor performance to ensure service is in line with DV standards and costs are in line with the budget

  • Support the Senior Manager, Real Estate Projects with the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.

  • Escalate any issues with the property or office to Senior Manager, Real Estate Projects 

  • Lead coordination between building facilities, vendors, repair contractors, etc.

  • Identify and resolve problems in a timely manner and gather and analyze information to provide recommendations for business decisions related to the office space and operations.
     

Workplace/People Experience

  • Research and create fun and new experiences for onsite perks. Manage, strategize and operationalize the delivery of those experiences.

  • Research, recommend, and assist with the organization of company events, including quarterly meetings; happy hours; summer and holiday parties, other company parties, etc.

  • Support the HR team with the new hire onboarding process, offboarding process, and assist with administrative tasks related to Human Resources.

  • Scheduling appointments and meetings based on business priorities; Preparing and distributing materials to meeting participants as required; revising meetings and appointments as needed to avoid scheduling conflicts.

  • Plan and host local People Experience (PEX) events and support international PEX collaboration during hackathons, Impact Week and all global events to create memorable moments as well as initiate and promote valuable and impactful ideas supporting DV’s mission.

  • Collaborate and lead projects as assigned.

Who you are:

  • Minimum of 5 years of Office Management/Administrative experience a plus.

  • Industry experience/knowledge a plus

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

  • Organized with a rigorous attention to detail, drive for excellence, a problem-solver, and a positive “can-do” approach

  • Ability to adapt to and embrace change

  • Very strong interpersonal and communication skills

  • Interest in party planning, being on top of the hot food trends for lunch meetings & event planning as well as setting a fun office culture

  • Experience providing facilities support for large, in-office teams. 

  • Excellent verbal and written skills

  • Strong analytical and problem solving skills with ability to work independently and collaboratively

  • Ability to lift approximately 15-20 pounds

Create a Job Alert

Interested in building your career at DoubleVerify? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in DoubleVerify’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.