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Operations Associate

Bronx, New York

Operations Associate



Classification 

Exempt, 12-Month Employee 

 

Reports to 

Director of Operations 

 

Overview

Dr. Richard Izquierdo Health and Science Charter School is in search of a meticulously organized and community-focused Operations Associate who fosters a welcoming, efficient, and seamlessly functioning office environment. Working closely with the Director of Operations and in collaboration with the operations team, the Operations Associate will play a crucial role in ensuring smooth day-to-day operations to enhance our students' educational journey.

Responsibilities

Day to Day Operational Logistics

  • Assist with the coordination of daily school operations and provide support to the main office.
  • Collaborate closely with the Operations Team to maintain and enhance main office systems and procedures.
  • Aid in coordinating student transportation, including overseeing arrival, dismissal, and organizing field trips.
  • Manage staff supply requests, oversee ongoing supply orders, and maintain the school's inventory database.
  • Collaborate with the Operations team to develop effective communication strategies for all stakeholders and ensure smooth operational systems within the school.
  • Implement and maintain communication channels with families, such as newsletters, mailings, and flyers.
  • Respond promptly and thoughtfully to general inquiries from the school community via phone, in person, and email.
  • Ability to work some Saturdays to help the school meet its operational goals. 

 

 

Record Keeping

  • Maintain and reconcile daily student attendance and tardiness records in the Student Information System (SIS).
  • Support the maintenance of student record-keeping systems in compliance with state regulations, including health and safety laws, teacher certification requirements, and city and state mandates, as well as all state and federal workplace regulations.
  • Develop expertise in managing the Attendance Tracking System (ATS) and student information systems, such as PowerSchool SIS.

Student Recruitment and Enrollment 

  • Aid in student recruitment efforts and facilitate the enrollment process.
  • Assist the Senior Operations Manager in achieving enrollment targets.
  • Support the student enrollment process, including handling applications, managing the lottery process, monitoring the waitlist, overseeing transfers and withdrawals, and ensuring accurate records in the Attendance Tracking System (ATS).
  • Strive to become proficient in managing the school enrollment portal, such as PowerSchool Enrollment.
  • Assist in facilitating family communication and outreach initiatives.

School Community Support

  • Support the implementation of school policies, procedures, and communications to promote positive student outcomes.
  • Foster and nurture successful relationships with all members of the school community and external partners to advance the school's goals.
  • Assist in planning and executing family and school events, including family information sessions, student lottery, back-to-school family nights, parent-teacher conferences, assessment days, and summer institute (may require occasional evenings and Saturdays).
  • Other duties as assigned.

 

 

Professional Expectations

  • Timely and consistent attendance at work.
  • Work towards fostering a welcoming, organized, and inclusive office environment that caters to the needs of staff, students, families, and partners.
  • Ability to work independently, prioritize tasks, and manage multiple competing goals.
  • Comfortable working in a fast-paced, entrepreneurial environment.
  • Demonstrated ability to collaborate effectively with others and build strong relationships across teams.
  • Excellent written and verbal communication skills with meticulous attention to detail.
  • Familiarity with charter school compliance regulations is preferred.
  • Unwavering integrity and alignment with the core beliefs and educational philosophy of Dr. Richard Izquierdo.
  • Serve as an inspirational team member who consistently motivates themselves and others to achieve greater success.
  • Uphold exceptionally high standards and exhibit a keen attention to detail.
  • Fully engage with the school community, cultivating robust relationships, fostering active participation, and delivering exceptional operational outcomes.
  • Advocate for DRIHSCS’  belief in the importance of continuous learning and active engagement from all members of the school community to guarantee a high-quality education for every learner.
  • Act as proactive problem-solvers who willingly share best practices to enhance our operational performance.
  • Embrace a growth mindset, constantly seeking opportunities for personal and professional development.

Qualifications

  • Bachelor’s Degree preferred
  • Fluency in Spanish required
  • At least 3 years of professional operations experience, preferably in a charter school setting
  • Proficiency in Google Suite, ATS and PowerSchool required

 

Supervisory Responsibilities

None

 

Position Type and Expected Hours of Work 

This is a full-time 12-month position.  The regular hours and workdays are Monday through Friday, 8:00 am to 4:00 pm in addition to any special events to which all staff are expected to attend.  Some Saturdays are required. 

 

Salary Range

$60,000-$68,000 annually (Based on Experience)

 

Travel 

Minimum to no travel required 

 

EEO Statement 

Dr. Richard Izquierdo Health and Science Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

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