Executive Assistant

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

We are currently seeking an experienced Executive Assistant to provide comprehensive executive support services with a high degree of confidentiality, discretion and judgment to a member of our senior leadership team.

What you will be working on:

• Provide day-to-day Executive administration support including calendar management, travel arrangements, expense management and approvals, drafting communications, preparing presentations, etc.
• Ensure that the Executive has all necessary information for meetings (i.e. synthesize and prepare relevant documentation, coordinate agenda items) by compiling and proactively following up with meeting contacts.
• Anticipate issues and initiate appropriate action to ensure the most effective use of the Executive's time.
• Provide leadership team support as needed, including an understanding of organizational goals and priorities.

• Record detailed and accurate meeting minutes with timely distribution to stakeholders and follow up of action items to ensure execution of commitments.
• Event planning of both department-wide and smaller events including collaboration with internal and external stakeholders, logistics, venue and menu selections, and occasional on-site support.

You will feel right at home if:

• You are proactive, collaborative, detail-oriented, highly organized and can effectively prioritize and manage competing tasks and requests.
• You pride yourself on your tact and diplomacy, with your ability to use discretion, strong judgement and maintain confidentiality.
• You have fantastic communication skills and experience communicating at all levels of the organization, particularly with senior leaders.
• You have a strong understanding of the technology and will use this to help prioritize tasks and requests and initiate appropriate actions to ensure an effective use of the Executive’s time.
• You like to ‘problem solve’ and welcome developing solutions to different problems that might arise.
• You are able to manage administrative tasks as required by the Executive in order to ensure that they are able to focus on important tasks at hand.

Requirements

• Expertise in Microsoft products including Outlook, Word, Excel, and SharePoint required.
• Previous experience leveraging travel and expense systems, SAP Concur preferred.
• Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management, directors and individuals at all levels.
• Demonstrated ability to communicate ideas orally and in writing. Strong writing and editing skills.
• Exceptionally strong organizational skills with a demonstrated ability to deliver results in a fast-paced environment.
• Ability to set priorities, handle multiple tasks, and meet deadlines.
• Flexible and adaptable to rapidly changing priorities
• Ability to work independently, multi-task, be proactive and initiate action confidently with minimal supervision.
• Ability to manage work and projects with a high level of accuracy and attention to detail.
• High level of professionalism, good judgment and discretion in dealing with confidential situations.
• Analytical, research, problem solving, decision-making and conflict resolution skills.
• Comfortable working in technology and proactive in finding ways to improve efficiency with available tools and resources.

The annual base salary range for this position is $80,000 to $120,000 depending on the candidate’s experience, qualifications, and relevant skill set. The position is also eligible for an annual discretionary bonus. In addition, DRW offers a comprehensive suite of employee benefits including group medical, pharmacy, dental and vision insurance, 401k (with discretionary employer match), short and long-term disability, life and AD&D insurance, health savings accounts, and flexible spending accounts.

For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at https://drw.com/privacy-notice.

California residents, please review the California Privacy Notice for information about certain legal rights at https://drw.com/california-privacy-notice.

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