Executive Assistant - Chief Business Development Officer

Chicago

About Us:

Founded 19 years ago and headquartered in Chicago, the DV Group of financial services firms has grown to more than 450 people operating throughout the world. Since spinning out of a large brokerage firm in 2016, DV Trading rapidly scaled as an independent proprietary trading firm utilizing its own capital, trading strategies, and risk management methodologies to provide liquidity and hedging opportunities to financial participants, commodity producers and counterparties worldwide. DV Group affiliates also include two broker dealers, an introducing broker in commodities, a cryptocurrency market making firm, and several investment advisory firms.

Responsibilities: 

  • Managing the executive's complex schedule/calendar, including arranging internal/external meetings, appointments, and travel. 
  • Act as a liaison with internal and external stakeholders, handling confidential information, and assisting with business development initiatives like client relations, CRM updates, and project tracking.
  • Serve as the primary point of contact, manage correspondence, and act as a gatekeeper to screen and prioritize communication.
  • Prepare, edit, and format documents, presentations, proposals, and reports using software like Microsoft Office 365.
  • Act as a liaison between the CBDO and internal departments, clients, partners, and other stakeholders.
  • Assist with tracking project timelines, managing key deliverables, and helping with the implementation of business development initiatives.
  • Process expenses, manage budgets, update CRMs, and handle general administrative tasks.
  • Handle sensitive and confidential information with the utmost discretion.
  • Proactively anticipate needs and address challenges to ensure smooth operations.
  • The role requires exceptional organizational, communication, and problem-solving skills to ensure the CBDO's workflow is efficient.

Requirements:

  • Proven experience as an executive assistant, preferably in a business development context.
  • Exceptional organizational and time-management skills.
  • Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and clients.
  • Proficiency with software such as Microsoft Office Suite, Adobe Acrobat, and CRM and project management tools.
  • Ability to work independently, manage multiple priorities, and maintain confidentiality.
  • A proactive and problem-solving mindset.

 

 

 

Annual compensation range $70-80K base + discretionary bonus opportunity 


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