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Senior Event Executive, Hospitality

Atlanta, Georgia, United States; Charlotte, North Carolina, United States; Chicago, Illinois, United States; Los Angeles, California, United States; New York, New York, United States; Stamford, Connecticut, United States

THE JOB / Senior Event Executive, Hospitality

EXPERIENCES / Responsible for planning and executing high-end hospitality programs for our brand partners at experiential events in sports and entertainment.

***Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA or Atlanta, GA.

We are currently seeking an enthusiastic and highly motivated Senior Event Executive to assist in the development and execution of hospitality hosting programs for one of our key clients in home improvement. You will help support multiple high-end B2B hosting programs through implementing pre-event communication and planning, online registration management, on-site staffing, post-event communication and reporting, guest premiums, and ancillary planning supporting the broader team. This individual will be working with a service-oriented team who is committed to providing a seamless, white-glove hospitality experience to our clients. With the team located across the country, you will have broad exposure to the hospitality industry with a tremendous potential to learn and gain hands-on experience. If the idea of collecting frequent flyer miles excites you, then this job is for you.

Please also know that the well-being of our employees, partners, fans and consumers are top of mind to our agency, and we are taking measures to ensure proper health and safety initiatives and protocols are in place for our events and activations.

THE WORK YOU’LL DO

  • Assist with event planning, research, on-site activation, and post-event wrap-up for premier hospitality programs
  • Handle online guest registration systems and databases
  • Develop templates and acquire invitee information from various clients
  • Support budget creation, management, reconciliation, and recapping
  • Help manage vendor payments, client invoices, and internal contract processes
  • Create personalized itineraries for various events (i.e., golf, football, private events, entertainment)
  • Support all logistics to include, but not limited to, guest communications, décor, talent appearances, accommodations, transportation, food and beverage, ancillary experiences, and gifting
  • Make recommendations based on your research to enhance guest experiences and create ‘money-cant-buy’ moments
  • Create and distribute status agendas with planning updates for weekly client meetings and distribute event status meeting notes
  • Handle event results reporting and wrap-up report development
  • General account management and assistance with client requests

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

  • People may have accused you of being fervent; you’re so organized that a messy folder or inbox irritates you
  • A standout colleague who wants to know what others are working on and wants to help
  • Consider yourself a self-starter with the ability to balance multiple projects on tight deadlines simultaneously
  • Have strong attention to detail, and confidence to ask questions as needed
  • Flexible and adaptable in working with various personalities
  • A sense of humor and the ability to tell a good story
  • Excellent interpersonal skills, both written and oral
  • Thrives under pressure and is outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
  • A go-getter, you demonstrate initiative and embrace new challenges (there will be plenty of last-minute client requests)
  • Passion for sports, entertainment, music and/or celebrity & lifestyle culture will make you a good Octagon fit
  • 3ish years’ experience in related events field; past hospitality and/or event management experience preferred
  • Have excellent computer skills – proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, etc.)
  • A jetsetter: bags are packed and excited at the idea of travel (approx. 35%)
  • Willing to work weekends, holidays, and non-traditional hours, as required
  • Can lift to 50 lbs. and stand for up to or more than eight hours at a time
  • Though not a requirement, a second language is a plus

 

L2: This position pays $50,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon’s comprehensive benefit package includes:

  • Unlimited PTO policy – we understand you need time for play!
  • Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
  • Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
  • Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
  • Pretax Transportation/Commuter Benefits and Parent Travel Program
  • Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
  • Discount portal for everyday goods and services
  • Employee Resource Groups and inclusive diversity programming and initiatives
  • Personal Development programs 

 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

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Octagon has offices across the country and prefers candidates who are currently in or are willing to work out of those locations on a hybrid schedule (2-3 days/week in office). However, role dependent, we will also consider a remote-based working arrangement for qualified candidates. For this position and future opportunities, please select the option that best represents your desired working location.

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Please note Octagon will not be able to accommodate US candidates in the following states and territories: Hawaii, New Mexico, Puerto Rico, Guam, US Virgin Islands, American Samoa, and Northern Mariana Islands.

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1. Disabled veteran - A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or

- A person who was discharged or released from active duty because of a service-connected disability.

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