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Event Executive (Travel/Hospitality Client)

Century City, California, United States; Las Vegas, Nevada, United States; Los Angeles, California, United States; San Francisco, California, United States; San Jose, California, United States; Santa Barbara, California, United States; Seattle, Washington, United States

THE JOB / Event Executive (Travel/Hospitality Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

**The priority location for this role is Los Angeles, CA on a hybrid work (3 days a week in the office) basis. PST working hours are required and as such, qualified remote candidates from other major West Coast cities will also be considered.

Do you have a passion for creating unforgettable events and delivering world-class guest experiences? Are you excited about working with a fast-paced, dynamic global team? If so, this is the perfect opportunity for you! 

We are seeking an Event Executive to join our growing team and play a key role in executing global hosted experiences for our hospitality and travel client. In this role, you will support the execution of events as part of a multi-market launch and an ongoing portfolio of events that promote our client's integrated marketing campaigns. From high-profile talent and athletes to local experts in various cultural disciplines, you'll have the chance to help bring a diverse range of experiences to life! 

As an Event Executive, you’ll be responsible for supporting on-site execution and collaborating closely with internal teams and external partners. You’ll thrive in this role if you’re organized, meticulous, a creative problem-solver, and have excellent communication skills. 

THE WORK YOU’LL DO

  • Assist in coordinating and managing tasks across multiple markets. 
  • Help with vendor relations, logistical planning, and preparing event documents to ensure smooth execution and recapping. 
  • Support the execution of experiential marketing programs both in-person and virtually. 
  • Prepare agendas for meetings, take detailed notes, and ensure communication with internal and external partners is effective. 
  • Assist in maintaining documents like status reports, inventory tracking, and meeting notes. 
  • Support with expense and budget management. 

 

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

  • 2-3 years of experience within an agency or events field  
  • A go-getter with a “no job is too big or too small” mentality. 
  • Comfortable working both behind the scenes and directly with guests. 
  • Willing to adapt to a fast-paced work environment with a coachable attitude. 
  • Strong written and verbal communication skills with the ability to interact effectively with both internal and external teams. 
  • Excellent attention to detail, time management, and organizational skills. 
  • A self-starter with the ability to take initiative, solve problems, and handle new challenges. 
  • Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Publisher). 
  • Willingness to travel domestically and work on weekends or holidays as needed.
  • A valid driver's license is required.
  • A sense of humor and the ability to engage in light-hearted moments – we like to have fun! 
  • Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

L1: This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon’s comprehensive benefit package includes:

  • Unlimited PTO policy – we understand you need time for play!
  • Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
  • Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
  • Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
  • Pretax Transportation/Commuter Benefits and Parent Travel Program
  • Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
  • Discount portal for everyday goods and services
  • Employee Resource Groups and inclusive diversity programming and initiatives
  • Personal Development programs 

 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

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Octagon has offices across the country and prefers candidates who are currently in or are willing to work out of those locations on a hybrid schedule (2-3 days/week in office). However, role dependent, we will also consider a remote-based working arrangement for qualified candidates. For this position and future opportunities, please select the option that best represents your desired working location.

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Please note Octagon will not be able to accommodate US candidates in the following states and territories: Hawaii, New Mexico, Puerto Rico, Guam, US Virgin Islands, American Samoa, and Northern Mariana Islands.

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1. Disabled veteran - A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or

- A person who was discharged or released from active duty because of a service-connected disability.

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