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Event Executive, Hospitality

Atlanta, Georgia, United States; Century City, California, United States; Charlotte, North Carolina, United States; Chicago, Illinois, United States; New York, New York, United States; Stamford, Connecticut, United States

THE JOB / Event Executive, Hospitality

***Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA, Chicago, IL, or Atlanta, GA. 

We are seeking a dedicated and enthusiastic individual to join our skilled and dynamic global hospitality team, with a specific focus on golf-centric programs. As an Event Executive, you will play a key role in supporting a tech client through a variety of premier golf events and experiences.  If you thrive on creating unforgettable moments and the idea of combining travel with world-class events excites you, this role is an ideal fit! You'll work closely with a tight-knit, service-oriented team committed to delivering seamless, elevated hospitality experiences. This unique position provides broad exposure to the golf and hospitality industries, offering incredible opportunities for hands-on learning and professional growth. If you're passionate about exceptional guest experiences and the world of golf, we want to hear from you!

THE WORK YOU’LL DO

  • Conduct pre-planning management and implementation for hospitality-focused events including vendor research, merchandise management, and event communications
  • Coordinate projects with outside vendors and internal resources
  • Learn and lead sophisticated guest registration systems
  • Understand clients' values and voice while handling consumer facing communication
  • Develop agendas and take detailed notes for weekly meetings with both internal and external partners
  • Coordinate status details on pre-event meeting agendas, i.e., transportation, F&B, and other activities
  • Design, prepare and distribute event execution guides, staff implementation guides, and personalized itineraries for guests at various events
  • Provide hands-on event staffing and oversight
  • Assist with numerous projects simultaneously ranging from hotel room blocks to concierge email responses, to ticketing management
  • Generate recap documents of each event including key metrics and recommendations
  • Celebrate the team’s accomplishments with us

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

  • People may have accused you of being obsessive; you’re so organized that a disorganized folder or inbox gives you hives
  • A team-player who wants to know what others are working on and wants to help
  • A self-starter who can balance multiple projects on tight deadlines simultaneously
  • Flexible and adaptable in working with various personalities
  • A sense of humor and the ability to tell a good story; we like to laugh
  • Excellent interpersonal skills, both written and oral
  • Ability to thrive under pressure and are outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
  • A go-getter who demonstrates initiative and embraces new challenges (there will be plenty of last-minute client requests)
  • A passion for sports, travel, entertainment, music and/or celebrity & lifestyle culture will make you a good Octagon fit
  • 1ish years’ experience in related events field; past hospitality experience preferred
  • A master of the Microsoft Office suite; particularly Excel, PowerPoint, Word
  • Though not a requirement, a second language is a plus
  • Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

L1: This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon’s comprehensive benefit package includes:

  • Unlimited PTO policy – we understand you need time for play!
  • Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
  • Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
  • Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
  • Pretax Transportation/Commuter Benefits and Parent Travel Program
  • Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
  • Discount portal for everyday goods and services
  • Employee Resource Groups and inclusive diversity programming and initiatives
  • Personal Development programs 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

 

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Octagon has offices across the country and prefers candidates who are currently in or are willing to work out of those locations on a hybrid schedule (2-3 days/week in office). However, role dependent, we will also consider a remote-based working arrangement for qualified candidates. For this position and future opportunities, please select the option that best represents your desired working location.

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Please note Octagon will not be able to accommodate US candidates in the following states and territories: Hawaii, New Mexico, Puerto Rico, Guam, US Virgin Islands, American Samoa, and Northern Mariana Islands.

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I also certify that the information contained on this form, my resume/C.V., any other attachments and any other information that I or anyone acting on my behalf provides to the Company during the hiring process is correct and complete. I understand that any misrepresentation or omission in this application will be cause for denial or termination of employment.

I understand that all employment offers are contingent based upon the results of employment and educational background checks. I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment checks. I hereby authorize the Company to conduct a criminal and/or credit history background check. I also release the Company and its employees, my prior employers and listed educational institutions from any and all liability in connection with any such contact or disclosures.

If hired, I agree to abide by all of the Company rules and regulations and I understand that if employed my employment is “at will”. By this, I understand that my employment can be terminated with or without cause and with or without notice at any time, at the option of myself or the Company.

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Our Company is an Equal Opportunity Employer. As such, we ask all applicants to provide the information listed below. You are NOT required to provide this information. To enable us to meet government reporting regulations, we request that you complete this personal data form. Information will be used for government reporting purposes and will be detached and kept separate from your application. Any information that you choose to provide will not be considered by the Company for employment purposes and will be treated as personal and confidential. Your voluntary cooperation will be appreciated.

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The following information is requested in order to fulfill statistical reporting and monitoring requirements. If you are a protected veteran, as noted below, you are asked to self-identify your US military veteran status. This information is voluntary and will be kept confidential as required under applicable federal and state law.

Definitions:

1. Disabled veteran - A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or

- A person who was discharged or released from active duty because of a service-connected disability.

2. Recently separated veteran — Any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval or air service.

3. Armed Forces service medal veteran — A veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

4. Active Duty Wartime or Campaign Badge Veteran — A veteran who served on active duty in the U.S. military, ground, naval or air service during a war or in a campaign or expedition for which a campaign badge has been authorized, under the laws administered by the Department of Defense.

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