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Office Services Coordinator

Washington, District of Columbia, United States

 THE JOB / Office Services Coordinator

Are you outgoing, organized, collaborative, service-oriented, and self-motivated? If you are, we'd love to hear from you! Octagon is looking for a full-time Office Services Coordinator for our Talent + Properties headquarters in McLean. In this 100% in-office role, you will help run our day-to-day office operations and support the People & Culture team with recruitment, project management, and programming. As the first person to greet employees and guests, it's important that you possess a welcoming and professional demeanor.

Who we’re looking for

  • You have a professional appearance, great interpersonal skills, and a positive outlook
  • You possess the ability to exercise good judgment and discretion, especially regarding sensitive or confidential personnel or company matters
  • You have excellent organizational skills and attention to detail
  • You have outstanding verbal and written communication skills
  • You are punctual and reliable
  • You take the initiative to solve problems, recommend process improvements or share new program ideas
  • You have a consistent record of ability to prioritize, meet deadlines and remain calm under pressure
  • You are proficient with Microsoft Office Suite (Word, Excel, Outlook & PowerPoint)
  • You can work independently and within a team
  • You have prior receptionist/administrative support experience

The work you’ll do

  • Assist in day-to-day management of our office, ensuring that things run smoothly
  • Welcome visitors to the office
  • Assist with creating, planning and coordinating company social events
  • Sort and distribute incoming mail and packages
  • Log and distribute incoming checks
  • Regularly check office common space to ensure that all furniture and equipment are in working order and that shared spaces are neat and organized
  • Keep kitchens clean and stocked with dishes and supplies
  • Answer and transfer incoming calls
  • Manage conference room schedule, setup and cleanup
  • Monitor office equipment, and coordinate maintenance, repair and lease agreements on equipment
  • Order and maintain office supplies
  • Support the People & Culture team by posting positions on Octagon’s website and scheduling interviews
  • Manage the general email inbox
  • Other reasonably related duties as assigned

If this sounds like you, please submit your cover letter and resume online at https://octagon.com/careers

The bigger team you’ll join

Where others see complexity, we see possibility.

Octagon is the global sports, entertainment and experiential marketing arm of the Interpublic Group. But if that classification doesn’t do it for you, and it shouldn’t, let’s take it a step further.

We are what we believe. And we believe that while the world of sports and entertainment is full of opportunities and possibilities, sometimes the amount of choice can seem a little overwhelming. Even daunting.

That’s where we come into play.

At Octagon we inspire talent, brands, and our people to see the world for all its potential. We then help break down the complexity and push forward to help our partners make the next right move.

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

 

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

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- A person who was discharged or released from active duty because of a service-connected disability.

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4. Active Duty Wartime or Campaign Badge Veteran — A veteran who served on active duty in the U.S. military, ground, naval or air service during a war or in a campaign or expedition for which a campaign badge has been authorized, under the laws administered by the Department of Defense.

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