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Human Resources Specialist (Benefits and Payroll)
Washington, DC
Dynamis is seeking a HR Specialist in Benefits and Payroll to administer federal benefits programs and provide counseling on retirement, health coverage, life insurance, and leave programs, while coordinating payroll-related actions.
Responsibilities:
- Advise employees on FEHB, FEGLI, FERS, TSP, and leave policies.
- Process benefits elections and payroll adjustments.
- Coordinate retirement packages.
- Resolve employee benefit inquiries.
- Ensure compliance with DHS and OPM benefits regulations.
- Benefits Administration
- Administer employee benefits programs, including health, dental, vision, life, disability, FSA/HSA, retirement, and leave programs.
- Manage open enrollment, employee eligibility, and benefit plan changes throughout the year.
- Serve as the primary point of contact for benefits-related inquiries and issue resolution.
- Collaborate with insurance brokers and benefit vendors to ensure smooth operations and service delivery.
- Coordinate benefits education sessions and communications to enhance employee understanding and engagement.
- Stay abreast of industry trends and best practices in human resources management and make recommendations for continuous improvement.
- Audit and maintain accurate benefit use and accruals. Facilitate audits by providing records and documentation to auditors.
- Reconcile benefits invoices and payroll deductions monthly, including COBRA enrollments and terminations, 403b contributions, FSA accounts and others.
- Payroll Management
- Manage and process bi-weekly payroll for all employees, ensuring accuracy, timeliness, and compliance with federal, state and local laws.
- Maintain payroll records, deductions (for benefits, retirement, garnishments), and tax withholdings in accordance with legal requirements.
- Reconcile payroll accounts and collaborate with Finance on reporting, audits, and budgeting.
- Administer wage adjustments, retroactive pay, and off-cycle payments as needed.
- Ensure compliance with FLSA, IRS regulations, and other applicable wage and hour laws.
- Liaison with payroll vendors to ensure payroll tax returns are filed timely and maintain accurate payroll tax records.
- Review and update payroll-related policies and procedures for clarity and compliance.
- Assist People & Culture with onboarding/entry of the open enrollment processes for new employee benefits and payroll.
- Special projects and tasks as assigned.
- Compliance and Reporting
- Ensure all payroll and benefits programs comply with applicable laws (ACA, ERISA, COBRA, HIPAA, FMLA, etc.).
- Prepare and file required reports such as ACA filings, 403(b) or 401(k) contributions, and benefits audits.
Requirements:
- U.S. Citizenship
- 5+ years of experience
- Ability to successfully complete a DHS Public Trust background check.
Preferred:
- Bachelor's degree or higher in Accounting, Finance or Business Administration.
- A deep understanding of various employee benefits, including health, retirement, and insurance.
- Intermediate/expert skills in Excel required.
- Excellent communication, interpersonal, and negotiation skills.
- Proven ability to build and maintain effective working relationships at all levels across the organization.
- Monitors own work to ensure professional quality and punctuality.
- Ability to handle sensitive and confidential information with discretion.
- Strong analytical and problem-solving skills
- Certified Benefits Professional (CBP) is highly preferred.
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