Executive Operations Coordinator

We are a dynamic portfolio of companies dedicated to advancing health, wellness, and longevity. Led by #1 New York Times Bestselling Author Dr. Peter Attia, we are redefining modern healthcare with a focus on Medicine 3.0—an approach that blends cutting-edge science with proactive, personalized care.

Early Medical is a pioneering virtual (telemedicine) practice specializing in longevity and healthspan optimization. We take a rigorous, science-driven, and precision-based approach, utilizing interventions in nutrition, exercise physiology, sleep optimization, and emotional resilience to help patients live longer and better. Early Medical is part of a broader ecosystem of ventures driven by Peter Attia, including The Drive, a widely recognized podcast dedicated to deep-diving into the science of longevity, and Early, a transformative digital health platform designed to guide individuals through their personalized health journey.

Our team is a high-caliber, mission-driven group of professionals who are deeply passionate about progressive learning and continuous innovation. We operate with autonomy, collaboration, and intellectual rigor, valuing curiosity and evidence-based decision-making. We are a fully remote company, spanning the U.S., united by a commitment to pushing the boundaries of what’s possible in health and longevity. We are not just passionate about what we do—we are obsessed with excellence. Our standards are high because our work changes lives.

Join us as we introduce Medicine 3.0 to the world.

ABOUT THE ROLE

The Office of the CEO functions as the design engine of the organization to reduce the cognitive load of the CEO —providing day-to-day oversight, organization, and prioritization across the CEO’s calendar, meetings, travel, task list, and strategic priorities spanning nine businesses. We maintain clarity and continuity across the portfolio and create the capacity that allows the CEO to multiply his impact and partner effectively with business line leaders.

 

This role sits within the Office of the CEO as a core team member focused on multiplying the strategic time of the COO and Chief of Staff. The Executive Operations Coordinator owns inbox and email management, meeting scheduling, digital organization, bill payment, and project-related administrative support. This role is ideal for someone who takes pride in clean systems, disciplined follow-through, and operational excellence. We operate with the professionalism, judgment, and rigor of a senior executive office.

 

THE CURRENT TEAM

Senior Manager of Executive Operations

The Senior Manager of Executive Operations manages the CEO’s day-to-day operating rhythm. This role designs and maintains calendar structure, oversees meeting scheduling and preparation, ensures disciplined follow-through on meeting outcomes, and maintains clear task ownership to keep priorities sequenced and execution aligned with meeting attendees.

 

Executive Services Specialist

The Executive Services Specialist focuses on world-class travel logistics, personal coordination, and high-stakes execution for the CEO, operating with foresight, discretion, and judgment across complex professional and personal domains.

COO 

The COO oversees the strategic direction of the CEO’s vision across the full portfolio of businesses and is accountable for the financial performance and operational execution of each entity. This role sets enterprise-level priorities, ensures alignment across business lines and the CEO’s family office, and drives the systems, leadership, and accountability required for long-term success.

Chief of Staff to the COO

The Chief of Staff serves as the connective tissue of the organization—designing the platforms, reporting, and operating mechanisms that keep the COO and CEO aligned and moving forward. This role requires deep fluency in the details of each business and close connectivity with senior leaders. From this vantage point, the Chief of Staff ensures clarity, coordination, and accountability across the portfolio and drives strategic projects and high-risk initiatives.

TEAM COVERAGE & OPERATING RHYTHM

The Office of the CEO is designed for continuity and resilience. Work is absorbed across a seven-day operating rhythm through shared coverage, clear ownership, and disciplined handoffs. This structure enables consistent, high-quality executive support without relying on constant availability from any one individual.

The team operates with a strong in-person cadence in Austin, meeting regularly at the office and the executive residence, and can accommodate the CEO on day trips as needed to remain organized, aligned, and ahead of upcoming priorities. This role is expected to participate in daily check-in and check-out calls, which anchor the team’s communication, ensure smooth handoffs, and maintain shared situational awareness across business and personal domains.

SCOPE, JUDGMENT & MATURITY

This role requires comfort operating across multiple leaders, businesses, priorities, stakeholders, and external contacts simultaneously while maintaining discretion, accuracy, and professionalism. The Executive Operations Coordinator plays a critical role in keeping leadership workflows clean, accessible, and dependable—ensuring administrative friction does not distract from strategic work.

This is a high-variety environment by design. Success requires the ability to remain calm, organized, and steady amid constant inputs and shifting priorities. We are looking for someone who naturally categorizes, buckets, and sequences work—bringing structure to complexity without becoming reactive or overwhelmed. Variety is not a stressor here; it is the operating context.

The Office of the CEO operates as a unified team with shared visibility and accountability. This role contributes to that model by exercising sound judgment, communicating clearly, and knowing when to act independently versus when to align or escalate. Accuracy, follow-through, and restraint matter as much as speed.

We are seeking a professional who values order over urgency, consistency over heroics, and collective success over individual ownership. This role rewards those who take pride in invisible excellence and who understand that calm, disciplined execution is what allows leadership to move quickly and confidently.

WHAT YOU’LL DO

(50%) Inbox, Email & Calendar Coordination

• Maintain constant visibility into the COO’s inbox, serving as the first line of organization, triage, and response. Actively monitor incoming email to immediately flag time-sensitive issues, surface priorities for the COO and Chief of Staff, and determine the appropriate next step—whether drafting a response, holding correspondence pending guidance, looping in relevant stakeholders, or escalating with context.
• Own decision-making around communication flow. You are solely responsible for determining when an email should transition into a call, video meeting, or in-person conversation—and for ensuring that handoff is calendared and coordinated cleanly. This includes scheduling meetings with one or multiple participants while accounting for time zones, urgency, preparation needs, and preferences.
• Operate with a strong bias toward resolution. We value professionals who know when to pick up the phone rather than extend email threads, and who can move conversations to clear outcomes without unnecessary back-and-forth. Over time, you will internalize meeting and scheduling preferences and regularly recalibrate the calendar through alignment conversations to ensure it reflects current priorities.
• The objective of this work is real-time clarity and responsiveness—allowing the COO and Chief of Staff to stay focused on high-impact work while knowing communication and coordination are actively managed.

 

(25%) Digital Organization, Records & Administrative Hygiene

• Own the integrity and usability of the Office of the CEO’s digital systems, ensuring the team can quickly surface answers, access historical context, and verify accuracy across documents. This role is critical to enabling speed, confidence, and fact-based decision-making.
• Serve as the first line of review for incoming documents and records. Determine whether materials should be filed, flagged for review, routed for correction, prepared for signature, or escalated with context. This requires active judgment—not passive filing—to ensure information is accurate, complete, and properly handled.
• Develop deep familiarity with the organization’s filing architecture across Dropbox, company Google Drive, family office software, vendor folders, and shared administrative tools. Maintain and navigate records related to asset management (e.g., artwork, automobiles, watches, property), investment documentation, legal and tax records, insurance materials, and company operating documents.
• Partner closely with finance and operations teams to ensure invoices, bills, and receipts are reviewed, routed, and paid efficiently. Maintain disciplined storage of supporting documentation to enable accurate tracking, audits, and downstream reporting.

 

 (25%) Project Support, Special Assignments & Team Coverage

• Support the Office of the CEO as a fully integrated member of a five-person team operating with a shared mindset: no task is too small, no work belongs to only one person, and the team only wins when work is completed with excellence, speed, and accuracy.
• Take ownership of ad hoc projects and special assignments that may be assigned directly by the COO or Chief of Staff, surfaced during daily team calls, or identified proactively. Regardless of how work is initiated, ownership is clear—you are responsible for carrying work from intake through resolution.
• Operate with a strong bias toward action and closure. Projects often require deep research, coordination across stakeholders, sound fiscal responsibility, and judgment under time pressure or ambiguity. Work collaboratively to support coverage and continuity, stepping in where needed and volunteering for ownership when gaps appear.
• This work exists to give the CEO confidence that tasks, projects, and high-risk items are being handled quickly, fully, and discreetly—by a team that measures success collectively and holds itself to a high bar. 

WE’RE LOOKING FOR SOMEONE WHO

• Must be in Austin, TX.
• Brings calm and structure to environments with many simultaneous inputs, and is comfortable navigating multiple leaders, businesses, stakeholders, and priorities without becoming reactive.
• Surfaces issues early and clearly—flagging risks, questions, or decisions as soon as they appear rather than letting work stall or drift.
• Is comfortable picking up the phone to gain clarity, resolve ambiguity, or move work forward, and knows when a quick conversation is more effective than extended email threads.
• Maintains a steady cadence of small, thoughtful touches throughout the day—batching where appropriate, but responding quickly when timing or context demands it.
• Does not wait passively for direction; proactively reaches out to executives and teammates to unblock work, confirm assumptions, and keep momentum moving.
• Treats inboxes, calendars, and administrative systems as strategic infrastructure, using them to create flow, visibility, and resolution—not just manage volume.
• Exercises sound judgment about when to act independently, when to loop others in, and when escalation is truly necessary.
• Closes loops relentlessly, tracking details through to completion so nothing quietly stalls or degrades in quality.
• Genuinely enjoys working as part of a close-knit team—sharing context freely, stepping in to support others, and measuring success by collective outcomes rather than individual ownership.
• Operates comfortably within shared systems and team coverage, valuing continuity and team wins over individual workarounds.
• Maintains discretion, professionalism, and steady emotional regulation in all interactions.

 

What We Offer

• 100% employer-paid medical, vision, and dental insurance (multiple plans available).
• 100% employer-paid life insurance, short-term, and long-term disability insurance.
• Employer-sponsored HSA contributions for HDHP medical plans
• Additional HSA and FSA spending account plans for employees
• 401(k) with a 5% company match.
• Generous PTO and holiday schedule.
• Company-issued technology and work-from-home stipend.
• The opportunity to work at the forefront of health and longevity science with a team of world-class professionals dedicated to precision, mastery, and excellence.