Administrative Manager

Administrative Manager – Houston, Texas

Today’s businesses are facing the most comprehensive and complicated suite of environmental regulations on record. At EDGE Engineering and Science, we provide our clients the insight and expertise to achieve their business objectives amidst this complex landscape. We stand apart from other consulting firms by putting the client’s needs at the forefront of everything we do, delivering innovative and responsive solutions across multiple practice areas.

EDE is seeking a Corporate Administrative Manager to join our growing team. The main responsibility of a Corporate Administrative Manager is to lead administrative functions for our corporate office and provide essential support across our company-wide operations.  This role is pivotal in maintaining operational efficiency, supporting various departments, and fostering a collaborative and organized work environment.  The position will be based in our Corporate Headquarters located in Houston, Texas.

Key Responsibilities

• Corporate Office Management:
  • Manage the procurement and inventory of office furniture, equipment, supplies, ensuring all resources are adequately stocked.
  • Coordinate maintenance and repairs for office facilities, acting as the primary point of contact with external vendors.
  • Monitor and optimize office workflows to improve efficiency and organization.
  • Handle incoming and outgoing correspondence, including mail, email, and courier services.
  • Communicate office specific disruptions (e.g., building maintenance, fire alarms, holiday closures, disaster related incidents, etc.)
  • Manage the corporate office’s budget for administrative expenses, providing regular reports to senior management.

• Company-Wide Administrative Support:
  • Develop and enforce standardized administrative policies and procedures across all locations.
  • Coordinate administrative functions such as employee onboarding, travel arrangements, and expense reporting for all offices.
  • Serve as the central point of contact for company-wide communication and administrative initiatives.
  • Track and maintain up to date company registrations/licenses.
  • Maintain company-wide calendars.

• Event Coordination:
  • Plan and organize company-wide events, including annual meetings, training sessions, and employee engagement activities.
  • Assist with company marketing events like registering the company and/employees to attend trade shows and technical conferences.
  • Create and maintain project timelines, assigning responsibilities to team members and tracking progress.
  • Provide administrative support for large-scale projects, such as audits, system implementations, or office relocations.
  • Prepare detailed reports and presentations for senior management as required.

• Compliance and Records Management:
  • Develop and maintain a comprehensive filing system for contracts, records, and other critical documents.
  • Conduct periodic audits of administrative records to ensure accuracy and compliance with regulations.
  • Implement policies for data privacy and ensure the secure handling of sensitive information.
  • Stay informed about regulatory changes affecting administrative practices and adjust procedures accordingly.

• Employee Onboarding and Orientation:
  • Following receipt of new hire information from Recruiting Coordinator, handle onboarding and orientation for new employees
  • Ensure new employee setup in company ERP and with PEO.
  • Maintain and update physical employee records.
  • Track employee PTO.
  • Order employee business cards.

• Corporate IT Support:
  • Obtain and maintain records of IT peripherals (e.g., docking stations, keyboards, mouse, monitors, headsets, etc.).
  • Coordinate with 3^rd party IT services provider to ensure laptops and tablets are ordered and deployed as needed.

• Project Support:
  • As requested, provide support to project team members with project related tasks (e.g., data entry, newspaper publishing, meeting coordination, etc.)

Requirements

• Minimum of 8 years of experience in administrative management, preferably in a corporate or multi-office setting.
• Proven leadership skills with experience supervising administrative staff.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and familiarity with administrative management software.
• Strong interpersonal and communication skills with the ability to collaborate across all levels of the organization.
• Familiar working with Adobe Acrobat.
• Work well under pressure, must be able to adhere to strict deadlines.

Desired Qualifications

• Associate degree or equivalent experience in a relevant discipline (Business Administration, Management, or related field.

EDGE strives to hire and retain the best and brightest candidates available in the marketplace. To be selected for this position, the candidate must possess the interpersonal skills and oral and written communication skills necessary for positive internal, client, and contractor relationships. Solid technical writing skills and problem-solving abilities are a must. The candidate must demonstrate a passion for technical excellence and quality, and a commitment to lifelong learning and growth.

Why EDGE? 

• Work That Matters. We help businesses around the world meet the environmental challenges they face. Our work not only helps the companies we serve, it ensures the products of our clients’ businesses continue to drive the economy and positively impacts the future of our planet.
• National Reach. Local Management. We have the people and the resources to serve clients across the United States, but our small company feel is what makes us unique. Every individual within our company has the opportunity to give input on projects, allowing employees to grow their knowledge and experience and EDGE to provide the best solutions to our customers.
• Engaging Projects. The diverse needs of our clients ensure your work is always of interest and provide opportunities for innovation at every level of the company. Our employees enjoy greater responsibility and develop a breadth of experience not common with other entry- to mid-level career opportunities in our field.
• Career Growth Opportunities. At least one member of our corporate leadership is involved in every major project, allowing for a close relationship between management and employees. We encourage collaboration and ingenuity and reward success by promoting from within.
• Comprehensive Benefits Plan. We offer a full suite of benefits including health, dental and vision insurance, retirement savings plans with employer contributions, paid time off and more. Enjoy a career that also offers peace of mind when you join the EDGE team.

Benefits 

EDGE places high value on the health and well-being of its employees and offers the following benefits:

• Comprehensive employee benefits including medical, dental, vision, life and disability insurance.
• Employer matched 401(k) plan.
• Annual performance bonus program.
• Student loan repayment assistance after 12 months of employment for employees who graduated within 6 years of start date.
• Competitive maternity leave.

Please Note: EDGE will not sponsor an employment visa (e.g., H‐1B visa, OPT, etc.) to fill this position.