Front Desk Administrative Assistant

Front Desk Administrative Assistant  

EKN Engineering is a fast-growing civil engineering and technology consulting company in Irvine, CA. 

We’re looking for a Front Desk Administrative Assistant to support the team with a variety of administrative tasks. These tasks may include inventory management, meeting management, and a wide variety of clerical support. The Front Desk Administrative Assistant must thrive in a fast-paced, technology-driven environment. This role requires someone who can be a self-starter and guarantee efficiency in the work they present. The ideal candidate will be a proactive problem solver with exceptional communication skills, meticulous attention to detail, and eminent organization.  

Roles & Responsibilities 

• Support the office and its employees to ensure company goals are met and operations run efficiently 

• Assist in the scheduling of meetings as needed 

• Screen and assist all phone inquiries  

• Monitor parking lot to ensure compliance with company parking policies, communicate regulations, and procedures to employees and visitors 

• Make travel arrangements, such as booking flights and hotel accommodations as needed 

• Manage reception area, ensuring appropriate assistance of all visitors and building access 

• Sort mail daily and deliver to appropriate personnel  

• Deliver packages as needed (FedEx, UPS and/or USPS) 

• Maintain inventory levels and place any orders for office and kitchen supplies 

• Assist with coordinating company events, as needed 

• Create reports, presentations, and companywide announcements 

• Perform other administrative tasks, as assigned 

• Assist the Facilities Manager, as needed 

 

Qualifications 

• Proven experience as an administrative assistant or other relevant administrative support experience 

• Strong understanding of Microsoft Office Suite (i.e., Outlook, Teams, Visio, Word, PowerPoint) 

• Ability to prioritize daily workload  

• Ability to meet deadlines in a fast-paced environment 

• Detail oriented and ability to multitask  

• Problem-solving with strong decision-making skills 

• Professional level verbal and written communications skills 

• Outgoing and eager demeanor  

• Demonstrates strong organization skills and attention to detail  

 

Desired Qualifications 

• About 1 year of experience in high paced office environment 

• Open to growth within the company  

• Desire to improve practices and daily tasks 

• Ability to think outside of the box with a sense of urgency 

 

Benefits & Perks 

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being. 

• 401(k) with Company Match (up to 2%) – We invest in your future with a dollar-for-dollar match on contributions up to 2%. 

• Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses. 

• Exclusive Employee Discounts – Access our BenefitsHub for savings on travel, rental cars, hotels, theme parks, and more. 

• Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day. 

• Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days. 

 

Public Warning: Recruitment Phishing Scam Impersonating EKN Engineering 

 

EKN Engineering has become aware of a phishing scheme targeting individuals with fraudulent interview requests and job offers. EKN’s secure IT systems and private applicant information have not been compromised; scammers are impersonating EKN employees, using the company name and branding to mislead and engage potential job seekers in fake recruitment processes. Scammers might reference real job openings or describe fake opportunities that generally match individuals’ professional backgrounds, with the goal of establishing communication and eventually obtaining private financial information to defraud people. 

 

The Federal Bureau of Investigation and Federal Trade Commission warn that employment scams such as this are a growing cyber threat. EKN urges anyone who is contacted about employment opportunities to exercise caution and know that: 

 

• All communication from EKN Engineering will be from an EKN employee using the @eknengineering.com email domain. We do not use third-party recruiters.

 

• EKN Engineering recruiters will only schedule interviews for candidates who have applied for a position through our secure portal.

 

• No corporate or IT systems at EKN are affected by this scam. The scammers are using EKN’s logo and employee names to impersonate the company. · You can directly contact us at TAAdmin@eknengineering.com with any questions or concerns.

 

EKN is committed to ensuring the safety and security of our community. We caution individuals to be vigilant in protecting personal data and vetting communication with new contacts from any company. Do not respond or provide any personal information if contacted by someone claiming to represent a company to which you did not submit a job application or profile. This scam can be perpetrated against any business and individuals who recognize and trust its name. 

 

For information on EKN recruitment practices and policies, please visit our career page or email TAAdmin@eknengineering.com. To report a scam, visit: https://reportfraud.ftc.gov/.