
Project Coordinator
Job Title: Project Coordinator
Location: Irvine, CA
Job Type: Full-Time
Industry: Utility Construction
Job Summary
We are seeking a detail-oriented and proactive Project Coordinator to support project planning, execution, and delivery within the utility construction industry. The ideal candidate will have experience coordinating with cross-functional teams, managing timelines, and supporting project managers with day-to-day operational tasks. Strong communication and organizational skills are essential. This role may require occasional travel (5–10%) for client meetings.
Key Responsibilities
Project Planning & Coordination
- Assist in planning project deliverables and tracking progress against schedules and milestones.
- Coordinate project meetings, prepare agendas, record meeting minutes, and ensure timely follow-ups.
- Help manage multiple work groups, ensuring alignment across departments.
- Convert meeting action items into project management tasks using Jira or similar tools.
Project Execution & Monitoring
- Monitor project timelines, goals, and deliverables in coordination with Project Managers (PMs).
- Maintain project documentation and status updates across tools such as Lattice and Jira.
- Support internal and external communication for project updates and stakeholder alignment.
Process Support & Documentation
- Assist in documenting project workflows, procedures, and best practices using Visio and Wiki tools.
- Contribute to the development and continuous improvement of project coordination processes.
Reporting & Administration
- Prepare project status reports and summaries for management and clients.
- Assist in tracking project budgets, contracts, and billing requirements.
- Submit requests for system/database updates related to project needs.
Team Support & Training
- Support the onboarding and training of new team members on project coordination processes.
- Help develop project-related training materials and guidelines for internal use.
- Act as a resource to team members for task coordination and timeline management.
Qualifications & Skills
Required:
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Proficiency in Jira, Microsoft Excel (including Pivot Tables, VLOOKUP), and Visio.
- Ability to manage competing priorities and collaborate with cross-functional teams.
- Experience coordinating multiple projects or workstreams.
Preferred:
- Prior experience in the utility construction industry.
- Familiarity with project scheduling and billing processes.
- Understanding of project lifecycle and PM tools (e.g., Lattice, Confluence).
- Experience with GIS systems and/or data analysis is a plus.
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