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Executive Administrative Assistant

Columbus, OH

Electrosoft Services, Inc. is an award-winning company that provides comprehensive technology-based solutions and services to federal customers. While cybersecurity is our specialty, we also focus on ICAM, enterprise IT modernization, and software solutions.  We always seek to delight our customers, so we retain highly qualified employees and offer them meaningful work, growth opportunities, and work-life balance. What sets us apart from all other contractors is the sense of teamwork our employees feel – and the knowledge that outstanding effort is recognized and rewarded.  The camaraderie we share emanates from Lunch & Learn sessions where we explore new ideas together, fun group activities ranging from escape rooms to miniature golf, and much, much more. If we’ve described you and your dream workplace, please apply and share in the many benefits and opportunities we offer.

Executive Administrative Assistant

Responsibilities and Duties:

The Executive Administrative Assistant provides professional and reliable support to the J6 Mayor at a specific DLA location. In this role, the EA works closely with the assigned J6 Mayor and Deputy Mayor and follows the J6 Mayor guide for their duties. This includes the following:

  • Field questions related to the location and the hosting command.
  • Support facility maintenance and improvement requests.
  • Manage and prepare administrative supply orders.
  • Manage support to purchase Reasonable Accommodations
  • Assist J6 Mayor with employee accountability for local evacuations (drills and events)
  • Support conference/ training Room and VTC scheduling.
  • Assist with vehicles & transportation management.
  • Provide mail and shipping support for the J6 employees at the designated site.
  • Support local in/out processing (building access requests) for J6 staff.
  • Coordinate parking assignments and space requirements.
  • Support planning for local events.

In addition, and as needed, provide back-up support to the DLA J6 Admin activities supporting GS-15, SES, and senior management level executives at DLA HQ and other DLA sites. includes:

  • Use MS suite to produce reports, PowerPoint briefings, spreadsheets and graphical items such as meeting place cards.
  • Provide Calendar maintenance for GS-15s and above. Coordinate with EA peers and Chief of Staff or assigned Government POC to manage calendars.
  • Coordinate with IT dept to set up meetings and draft or assemble supporting materials.
  • Review material prepared for Supervisor’s approval for typographical accuracy, grammar, spelling, punctuation, composition, and format.
  • Prepare special reports, summaries or replies to inquiries, using relevant data from other reports and documents.

Basic Qualifications:

  • Bachelor’s degree - Preferred
  • Minimum of Five (5) years’ relevant experience
  • Proficient with Microsoft Word, Excel, and PowerPoint
  • Prior experience with DoD (Department of Defense) or equivalent is a must
  • Experience in executive level administrative support or supporting senior management officials at the flag/General Officer/Senior Executive/GS-15 or O-6 level.
  • Must be a team player with a positive attitude and be flexible regarding assignments and taskings.
  • Must be a US Citizen
  • Must possess IT-II security clearance or have a current National Agency Check with Local Agency Check and Credit Check (NACLC)

 

Pay Range

$55,000 - $70,000 USD

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