Talent Acquisition Coordinator/Recruiter

 

About Us:

Arizona Liver Health (ALH) is dedicated to driving high standards of care and advancing medical innovation through leading clinical trials, ensuring patient safety and regulatory compliance, and generating high-quality clinical data. Our network of multiphase, multitherapeutic research, standard of care, and VEN Centers sites is staffed by skilled providers, research, clinic, pharmacy, and patient outreach professionals. ALH operates state-of-the-art facilities and programs to meet the evolving needs of clinical research and overall patient treatment.

 

Job Summary:

As a Talent Coordinator/Recruiter at ALH, you will play a crucial role in our mission to attract and hire top-tier talent for various positions within our organization while providing critical administrative support to the talent acquisition team.

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Title: Talent Acquisition Coordinator/Recruiter

Status: Full-time, Remote in AZ; Exempt, Monday-Friday, 8am or 5pm

Compensation: $55,000 - $65,000 per year, depending on experience

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Essential job functions/duties

Reasonable accommodation(s) may be made to enable individuals with disabilities to perform these essential functions.

• Assist other talent acquisition recruiters on the team with administrative functions such as scheduling and rescheduling interviews (through ATS and Outlook) and calendar coordination to ensure hiring teams and candidates are properly scheduled.
  • Ensure that candidates and hiring managers are confirmed to attend their scheduled interviews
• Conduct full-cycle recruitment activities, including application review, sourcing candidates (as needed), screening interviews, drafting job offers, and launching background checks for high-volume or entry-level positions within the organization (including permanent and temporary positions).
• Manage the ATS (from job ad drafting to completed interview scorecards/notes) and ensure that qualified internal and external applicants are properly followed up within a 24-hour period for assigned roles.
• Partner with assigned hiring managers to understand the role scopes, review/edit job descriptions and ensure that they are properly updating applicant status in a timely manner (including submission of interview notes/scorecards).
• Serve as a point of contact for virtual assistant recruitment-related inquiries from all departments and hiring managers
• Assist in updating staffing reports as necessary to ensure that the internal team, managers and senior leaders are properly communicated about their candidate statuses and project-based hires
• Ensure talent inbox is managed and inquiries are followed up with in a timely manner
  • Triage and follow-up of emails to the respective stakeholders to ensure requests are answered and followed up in a timely manner
• Assist in training hiring managers (new and current) in the use of our applicant tracking system and other recruitment tools.
• Assists team in drafting, sending, and proper filing of internal offer letters and job descriptions on behalf of the talent team

Knowledge/Skills/Abilities Required

• Highly organized and demonstrates ability to coordinate with complex schedules for interview purposes as well as updating various trackers and furnishing reports
• Proven ability to recruit high-volume or entry-level roles in healthcare
• Ability to evaluate candidates through the interview process for quality and alignment with team culture
• Working knowledge on industry standards regarding pay, benefits, and other competitive compensation structures to attract top talent.
• Technically savvy; previous experience working with ATS such as Green House or similar required; ability to navigate other tools including LinkedIn, Indeed, ZipRecruiter, and other external recruitment outlets.
• Proven experience in drafting professional job descriptions with accuracy on the scope of work.
• Ability to handle sensitive and confidential information.
• Strong relationship-building and verbal communication skills; ability to handle high-volume and common talent recruitment questions
• Ability to work independently as well as collaborate effectively with the team.
• Bilingual (fluent in Spanish and English) preferred

Supervisory responsibilities

• None

Education and/or Trainings Required:

• Bachelor's Degree in Human Resources, Communications, or related field required.
• Minimum 1-2 years of experience working as a talent recruitment coordinator or recruiter in a health-care setting hiring medical assistants, clinic supervisors, call center schedulers, front office coordinators, billing specialists, etc.
• Human Resources certification preferred (SHRM-CP/SCP, PHR or SPHR) or SHRM Talent Acquisition Specialty Credential or similar certification preferred.
• HIPAA training upon hire and annually thereon.

Physical Requirements:

• Able to lift at least 15 lbs.
• Able to sit for long periods (at least 50%)
• Able to type and do computer work for long periods

Travel Requirements

• Some interoffice travel may be required with use of company vehicle or mileage reimbursement

Work authorization requirements. 

• Must have valid documentation and authorization to work in the U.S. for any employer. Sponsorship, work visa, and/or visa transfer is not provided

Benefits & Perks:

• Health, Dental, Vision (with HSA plans and employer contribution)
• 2 weeks PTO
• 5 days Sick Time
• 7 Company Paid holidays + 2 Paid Half-days
• 401K with 6% company match
• Short & Long Term Disability
• Educational Assistance
• Shared company vehicles for required travel

EEO statement

It is the policy of the Institute for Liver Health DBA Arizona Liver Health and Arizona Clinical Trials to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

Other duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Other responsibilities may be communicated directly by the reporting manager/supervisor. Duties, responsibilities, and activities may change at any time with or without notice. 

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Notice to Staffing Agencies: It is our policy that any and all contact with third party staffing or recruitment vendors come through our Talent Acquisition Team directly. We have an established and preferred network of contracted partners that we engage if and when we deem it necessary. We request that staffing agencies refrain from repeatedly contacting our hiring managers or employees directly. Unsolicited resumes, onsite solicitations, and inquiries will not be considered or responded to. Overly persistent and forceful inquires may also be blocked across our network at the domain level as spam. Thank you for your understanding.