Executive Assistant
AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.
Position Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support three Senior Vice Presidents. This role is based in Lanham, MD, with a potential office relocation to Tysons, VA in 2027.
The ideal candidate will excel in a fast-paced environment, demonstrate strong independent judgment, and provide seamless administrative support including complex calendar management, meeting coordination, travel arrangements, and preparation of reports and communications. This position requires a polished professional who can serve as a key point of contact both internally and externally.
Key Responsibilities
- Serve as the primary liaison among executives, employees, and external stakeholders
- Manage executives’ calendars, schedule meetings, and coordinate logistics
- Arrange domestic and occasional international travel, including accommodations and itineraries
- Track daily expenses and prepare weekly, monthly, or quarterly reports
- Format and prepare internal and external communications such as memos, emails, presentations, and reports
- Take meeting minutes, document action items, and distribute follow-up communications
- Manage incoming and outgoing correspondence
- Perform general clerical duties including filing, photocopying, scanning, and mailing
- Support special projects and ad hoc tasks as assigned
Qualifications
Education
- High School diploma or GED required
- Bachelor’s degree preferred
Experience
- A minimum of 4 years as an Executive Assistant or in a similar administrative support role
Preferred Qualifications
- Prior experience supporting senior-level business executives
- Familiarity with travel and expense management systems
- Experience working in technical, engineering, or operations-focused environments
Soft Skills
- Strong interpersonal skills
- Proven ability to collaborate effectively across cross-functional teams and engage with individuals at all organizational levels
- Excellent written and verbal communication skills
- Meticulous attention to detail to ensure accuracy of documentation and deliverables
- High level of professionalism and discretion
- Strong judgment and decision-making abilities
- Ability to work independently and adapt to shifting priorities
Technology Stack
- Microsoft Office 365
- Microsoft Teams
- Electronic calendar systems
- Expense reporting tools
- Standard office equipment
Physical Requirements
- Ability to work in a standard office environment
- Ability to use a computer and office equipment for extended periods
- Occasional lifting of office supplies or documents
This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.
AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
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