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Senior Executive Administrative Partner

New York, NY
 

Category-defining tech. Career-defining work.

Lots of tech companies disrupt. But, many fail when they try to scale. We're different. CockroachDB makes it easier for companies to build and scale apps. This is how and why we're helping some of the most innovative companies on the planet. We tackle problems head-on and focus on solutions that create lasting impact. 

Because when our customers win, we all win. 

 

The Role

Cockroach Labs is looking for a Senior Executive Assistant Partner to provide high-level administrative support to our Chief People Officer and General Counsel. This role provides administrative support in managing calendars, coordinating travel, and scheduling meetings. You will anticipate the needs of your executives and help them stay focused on their projects by resolving operational and administrative issues before they arise. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions both internally and externally. Given the direct link between supporting our Chief People Officer and the People Team, you will also work to support in executing a wide range of company-wide events to enhance our already engaged workforce. 


For this role, you must be based in New York and expected to come into the office four days a week.

You Will

  • Act as a strategic partner to the Chief People Officer and General Counsel, providing administrative support  (e.g., calendar, travel and expense reimbursement management) and communications with internal and external stakeholders.
  • Handle confidential information with discretion and integrity. 
  • Prepare and review presentations, reports, and documents by gathering data and content from  key stakeholders. 
  • Take ownership of operational workflows, ensuring key processes are efficiently tracked and followed up on in a timely manner.
  • Help coordinate team activities, employee programs, and internal communications that improve team engagement and collaboration.
  • Manage special projects, including corporate events, divisional off-sites, and legal or HR-related initiatives. 
  • Organize and facilitate divisional meetings, including agenda preparation, note-taking, and follow- up on action items. 
  • Provide backup administrative support for other members of the team during absences, holidays, etc.

The Expectations

In your first 30 days, you will work closely with the Chief People Officer and General Counsel to better understand their scheduling needs. You will familiarize yourself with their preferred mode of engagement and optimize their schedules to remain efficient with internal and external obligations. During this time, you will also be learning about Cockroach Labs culture and how to navigate the organization. You will work closely with the Executive Administration Team to help shape the function’s best practices and standards.

After 30 days, you will have built strong working relationships with the executive leadership team and key personnel. You will be available for scheduling and ad-hoc requests as needed. During your second month, you will better understand specific departmental initiatives and goals, build relationships with core team members, and how you can proactively support your executives’ efforts throughout the year. 

After 90 days, you will be fully integrated onto the Cockroach Labs team and have built a trusted relationship with your executives, beginning to act as a thought partner, anticipating needs and guiding them towards making decisions on how to best utilize their time. You will also begin organizing their annual divisional offsite.

You Have

  • Bachelor's degree or equivalent experience.
  • 7-9+ years of experience supporting multiple leaders and/or high level executives; experience supporting a General Counsel is preferred but not required
  • Strong organizational, multitasking, and time management skills with the ability to prioritize tasks in a dynamic environment.
  • A resourceful and intuitive approach to problem-solving.
  • Proficiency with GSuite products (Gmail, Google Calendar, Slides) and other productivity tools. 
  • Exceptional verbal and written communication skills.
  • A strong sense of integrity and ability to maintain complete confidentiality on all business matters.
  • A collaborative and proactive approach to problem-solving.
  • The ability to be a team player and pitch in when needed; comfortable in a fast-paced environment with constant changes.

The Team

Reporting to Amy Kim, Sr. Manager, Workplace Experience and Executive Partnership

Amy manages our workplace strategy and partners with teams across the business to ensure our operations run smoothly.  A seasoned Executive Assistant with over 10+ years of experience across various industries, Amy knows the importance of finding the right partnership between assistants and executives. In any free time she gets, you can find her playing soccer with her two young kids in Brooklyn.

Supporting Lindsay Grenawalt, Chief People Officer

Lindsay focuses on attracting, developing, and retaining the best possible talent for Cockroach Labs. She was first exposed to the world of startups at Google Ventures then moving to Yext as the VP of People Operations, where she was responsible for growing the company from 150 to over 400 employees across the United States, the Netherlands, and the UK. When she is not at work, you can find her exploring the culinary delights of New York and attempting to recreate them at home.

Supporting Dan Hegwood, General Counsel

Dan has always been passionate about technology and is dedicated to building legal teams that empower and amplify inventive businesses and products rather than constrain it.  At Cockroach Labs, Dan is dedicated to building a Legal function that achieves these goals. Dan has experience building legal teams in high growth tech environments and has a strong understanding of privacy and big data issues. Dan believes strongly in the unique value that a Legal Operations team can bring and is committed to building a best-in-class operations function here at Cockroach Labs. Dan enjoys mentoring members of his team and is proud of the incredible roles many of them have moved on to at other tech companies. In his spare time, Dan loves spending quality time with his young kids, traveling, cooking and doing anything outdoors in nature.

 

Cockroach Labs is proud to be an Equal Opportunity Employer building a diverse and inclusive workforce. If you need additional accommodations to feel comfortable during your interview process, please email us at accessibility@cockroachlabs.com.

Cockroach Labs has a hybrid work model, with Roachers that are local to one of our offices coming in on Mondays, Tuesdays, and Thursdays and working flexibly the rest of the week. While we’ve learned valuable lessons working remotely, nothing can replace the connection, creativity, and fun that occurs when Roachers get together and we are committed to fostering a workplace that encourages collaboration and allows us all to do our best work.

Benefits

  • Stock Options
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life and Disability Insurance
  • Professional Development Funds
  • Flexible Time Off
  • Paid Holidays
  • Paid Sick Days
  • Paid Parental Leave
  • Retirement Benefits
  • Mental Wellbeing Benefits
  • And more!

The annual anticipated base salary range for U.S. candidates for this role is listed in USD below. Salary is one component of the Cockroach Labs’ Total Rewards package, which also includes, for each employee: stock options, medical insurance, vision insurance, dental insurance, life and disability insurance, funds towards professional development resources, flexible paid time off, 11 paid holidays a year, 10 paid sick days a year, paid parental leave, a 401(k) plan, and wellbeing benefits.  

We set standard ranges for all U.S.-based roles based on function, level, and geographic location, benchmarked against similar stage growth companies. Actual salaries may vary and fall outside of this range depending on factors such as a candidate’s qualifications, geographic location, skills, experience, and competencies. In addition, we are often open to a wide variety of profiles, and recognize that the person we hire may be less experienced (or more senior) than this job description as posted. 

Salaries for candidates outside the U.S. will vary based on local compensation structures. 

This position will remain posted until filled. Applicants should apply via our Careers Page.

Annual Anticipated Base Salary Range (U.S)

$116,000 - $154,000 USD

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