Job Application for Clinical Support Secretary (Part Time or Full Time/Days) at Hospice & Community Care

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Clinical Support Secretary

Full Time role, 40 hrs. week

(8am - 5pm or 9am - 6pm)

Part Time role, 20 hrs. week

Not a remote position

Every 4th weekend, 2 holidays per year

Does require full time, 8am - 5pm orientation for a number of weeks

ESSENTIAL FUNCTIONS:

Assists within and across the functions of admissions, home hospice and spiritual care to maximize effective and efficient coordination of resources through the following areas of responsibility to best address the needs of patients and families seeking and receiving hospice care.

Maintains a high level of customer service to all callers including patients, families, contracted providers, organization staff and volunteers.

Assures all incoming calls are courteously and promptly answered.

Communicates effectively with organizational staff, physicians, patients, visitors, outside contractors and community agencies.

Provides secretarial functions such as faxing, typing, and copying.

Utilizes organization approved translation services as needed.

Access third-party EHR systems as needed.

Works in collaboration with Carolyn’s House, IPC, HH, spiritual care, volunteer, finance, and interdepartmental staff.

Maintains adequate supplies of medication labels

Manages inventory of lock boxes, locking medication boxes, patient monitors and other patient care support items.

Processes physician orders, certifications, renewal PPOC and addendums per regulatory requirements.

Receives details of death information and processes in a timely manner.

Processes necessary forms and notifications to DME company, pharmacy, nursing homes, hospitals, and other providers.

Serves as the liaison for the team with the DME companies to order all equipment.

Provides clerical support of medical supply orders.

Maintains and orders medical supply inventory

Assists with follow-up of database outstanding orders

Collaborates with and supports processing of physician letters and orders.

Schedules continuous home care.

Supports scheduling of clinical procedures/tests and scheduling of transportation.

Prepares schedules.

Assists with room reservation needs

Assists with the creation and maintenance of calendars and forms

Assists with data collection, audits, and reports

Maintains Suncoast Solutions databases, including patients, physicians, nursing facilities, hospitals, pharmacies and funeral homes.

QUALIFICATIONS:

High School graduate or GED required.

Computer experience required

We offer a full range of benefits including:

* Must work a minimum of 64 hours per two-week pay period

^ Must work a minimum of 40 hours per two week pay period

Health Insurance *
Dental and Vision Insurance ^
Short and Long Term Disability- Employer Paid *
Life Insurance/Accidental Death & Dismemberment (AD&D) - Employer Paid *
Flexible Spending Account (FSA) ^
401(k) and Roth 401(k) retirement plan with company match
Paid Holidays ^
Paid Time off (PTO) ^
Shift Differentials
Employee Assistance Program (EAP)
Tuition Reimbursement Program ^
Free Flu Shots
Mileage reimbursement
Educational Opportunities
AAA Membership – Employer Paid ^
Chair Massages – Employer Paid
Fresh Fruit during the summer
Semi-Annual “All Staff” meetings
Fun, employer-sponsored activities and recognition events

EOE

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Clinical Support Secretary (Part Time or Full Time/Days)

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