Administrative Specialist, Finance & Operations

Ocular Therapeutix, Inc. (NASDAQ:OCUL) is a biopharmaceutical company focused on the formulation, development, and commercialization of innovative therapies for diseases and conditions of the eye using its proprietary bioresorbable hydrogel-based formulation technology, ELUTYX™. Ocular Therapeutix has built a robust product pipeline of drug delivery solutions developed to reduce the complexity and burden of the current standard of care and position itself to become a leader in the ophthalmic space.

Outside of the ophthalmic realm and behind the doors of our headquarters in Bedford, MA, we strive to build a strong culture where employees can flourish and achieve their career goals. We encourage out of the box thinking, cross-functional collaboration, and creativity.

Position Summary: 

The Administrative Specialist, Finance & Operations is responsible for supporting the Finance team with a primary focus on travel and expense operations. This individual will ensure that corporate expenses comply with company travel and expense policies by performing routine tasks. The Administrative Specialist, Finance & Operations will assist employees with travel and expense-related questions as well as supporting the Finance team with ad hoc projects and general administrative tasks. We are seeking a dedicated, detail-oriented individual to join our fast-paced organization at a pivotal growth stage.

This role is based on site in Bedford, MA.

Duties and Responsibilities:

• Review and process employee expense reports in SAP Concur for accuracy, completeness, and policy compliance.
• Verify required receipts and supporting documentation.
• Identify policy exceptions and follow up with management to resolve discrepancies when needed.
• Assist employees with questions regarding Concur, travel, and company policies.
• Monitor expense report queues to ensure timely processing and approvals.
• Communicate with approvers and employees to resolve outstanding items.
• Maintain accurate records and support internal and external audit requests as needed.
• Escalate system issues or policy questions to management when necessary.
• Perform ad hoc projects and administrative tasks for the Finance team as needed.
• Assist with corporate American Express program operations, including virtual credit cards, as needed.
• Assist with Concur training for new employees during onboarding.
• Assist with keeping training materials related to travel and expenses up to date.

Qualifications:

• 2+ years of experience processing expense reports (with knowledge of the Sunshine Act) is preferred.
• Experience with Concur or a similar expense platform is preferred but not required.
• Strong attention to detail and ability to take ownership over processes.
• Proficiency in MS Office (e.g. Outlook, Excel, Word, PowerPoint) is required.
• Must have excellent communication skills and be comfortable communicating with employees cross-functionally at all levels.
• Must maintain discretion and confidentially as necessary.

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Ocular Therapeutix is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding nondiscrimination. Ocular Therapeutix provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or status as a veteran. For information on how Ocular Therapeutix collects, stores, and utilizes candidate information please see our privacy policy found at https://www.ocutx.com/privacy-policy/. For the Privacy Notice for California Job Applicants, please see CCPA Applicant Notice.