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Transaction Coordinator (Title Company)

Remote - Philippines

PLACE is an end-to-end technology and business services platform designed to simplify the real estate lifecycle for both consumers and their real estate agents. Top producing real estate teams partner with PLACE because we take care of bookkeeping, human resources, in-house legal, design and marketing, talent acquisition, business training and coaching. Consumers choose real estate teams Powered by PLACE because our partners are positioned to deliver a better experience to their valued clients.

Who we are

Brivity VA, a brand of PLACE, is looking for a self-starting Transaction Coordinator for our Title Company.  In this capacity, you will work as the right hand in assisting experienced Escrow Officers and Attorneys with the processing of real estate closings in markets as assigned. In addition to the various administrative aspects of title, duties include front end file processing, data entry and curative review of title. If you are someone who prides themselves on providing outstanding communication and best-in-class service to all parties involved in each transaction and internal colleagues, then the Transaction Coordinator position is for you!

 What is expected of you

  • Front line communication with all parties of the transaction.
  • Address any questions and concerns quickly and professionally, or direct accordingly.
  • Review Search packages to pull curative documents for file. 
  • Work with Escrow Officer and Underwriter on escalated title defects or issues.
  • Work with Title on review of entity documents and sufficiency of the same.
  • Act as primary point of contact with lenders and provide requested items timely, including a preliminary CD/Settlement Statement
  • Order miscellaneous lien and judgment payoffs, and follow up of the same.
  • Review mortgage payoff statements, HOA demand statements & documents, utility demand statements, miscellaneous liens and judgements, to verify expiration dates and figures are accurate.
  • Input figures from all payoffs/demands into preliminary CD/Settlement Statement
  • Ensure all payoffs/demands/applicable invoices are uploaded into closing platforms with the most accurate information.
  • Manage assigned tasks in closing platforms.
  • Weekly files audits with Manager to review the status of upcoming pipeline.
  • Consistently notate files in closing platforms with status updates and pertinent information to process the file.
  • Maintain consistent communication of file status with all parties of the transaction and ensure file status is up to date in multiple closing platforms.
  • Act as relief for other Transaction Coordinators as needed.   

What you need to possess

  • You have 1-2 years experience in processing/assisting on residential purchase and refinance closings (title insurance/escrow). 
  • Multi-state real estate or title industry experience is preferred but not required.
  • You have 2+ years experience in a fast-paced professional environment
  • You have 1+ years experience in customer service in a corporate/professional setting.
  • Detail and quality orientation, motivated by achievements, and collaborative.  
  • Ability to manage and organize competing demands and a diverse workload. 
  • Ability to work independently following the client’s business hours (Pacific, Central, Eastern, Mountain). 
  • A workstation that meets the Company’s technical requirements. 

How you can join the team 

Our selection and assessment process is not for the faint of heart. It is tedious but just. It takes some time but it is absolutely worth it as it sets you up for success from Day 1. 

Step 1: Career Consultation | In this step, you meet with our career consultants for about 30-45 minutes to discuss the job opportunities in our organization relative to the ones you are looking for. We also make sure that you have the right technology to carry out the job from the comfort of your home. 

Step 2: Brivity Bootcamp | In this step, we equip you with information about our platform, Brivity, and assess your ability to apply this knowledge in a simulated real estate environment. The entire bootcamp runs for two weeks with screen-in assessment at the end of every week. As you will be supporting our platform users, it is imperative that you pass all the assessments required during this step.

Step 3: Client Match | While in Brivity Bootcamp, you will be given the opportunity to meet with potential clients. During this time, you are empowered to assess each job opportunity we present to you. Our intention is to get you matched to a client the soonest time possible! 

What’s in it for you

We offer a competitive compensation and benefits package that includes a retirement plan, full HMO coverage for you and an eligible dependent, performance-based incentives, ability to participate in our stock purchase program, and great support for ongoing professional development. You will also benefit from our culture that’s anchored on values such as doing the right thing, seeking first to understand, and living life passionately. It is engaging, challenging and absolutely rewarding!

Salary: Up to Php 67,500 per month depending on skill/experience 

If you are not certain this is something you’d be interested in pursuing, we still encourage you to complete the submission. Our career consultants can help you decide if your interests or attributes fit, and answer questions or clarifications you may have. 

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