Global Head of Facilities and Administrative Services

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.

Position Overview:

The Global Head of Facilities and Administrative Services will report directly to the Chief Operating Officer (COO) and will be responsible for managing and overseeing all office facilities operations, including strategic planning, office moves, buildouts, maintenance, and budget management. This role will also encompass the management and oversight of the global administrative staff to ensure efficient and effective administrative support across the organization.

Essential Job Functions:

Facilities

Lease Renewals; Office Moves and Buildouts:

• Plan, coordinate, and manage all office space requirements incorporating multi-year headcount forecasts from HR
• Manage and negotiate all lease negotiations in coordination with senior leadership, finance and
• Plan, coordinate, and manage all office lease renewals, refurbishments, relocations, expansions, and build-out projects globally.
• Oversee the design and implementation of office layouts to optimize space utilization and employee
• Ensure compliance with all local building codes and regulations during construction and

Maintenance and Operations:

• Develop and implement a comprehensive maintenance program for all office
• Manage vendor relationships and service contracts for facilities services such as cleaning, security, and
• Ensure all office facilities are safe, functional, and well-maintained.
• Lease adherence: Lead relationships with building stakeholders and ensure compliance with the lease and building rules and regulations.
• Policies and Procedures: Develop, communicate, and implement policies and procedures for the efficient use of the facilities for employees and
• Technology Support: Serve as a liaison with IT support for office-related technology Coordinate repairs or upgrades and manage inventory of IT assets.

Budget Management:

• Develop and manage the facilities budget, including forecasting and tracking
• Identify cost-saving opportunities and implement strategies to reduce operational costs without compromising service quality.

Administrative Services

Team Leadership and Management:

• Lead and manage a team of administrative professionals across global
• Provide training, development, and performance management to ensure high levels of competency and service delivery.

Operational Efficiency:

• Develop and implement standard operating procedures and best practices for administrative
• Ensure consistency in administrative support across all offices, adapting processes to local needs where

Coordination and Communication:

• Act as a liaison between the COO, senior management, and the administrative team to ensure clear communication and alignment of
• Coordinate administrative support for executive leadership, including travel arrangements, meeting coordination, and special projects.

Budget Management:

• Develop and manage the administrative team budget, including forecasting headcount and tracking expenses.

Qualifications:

• Bachelor’s degree in Business Administration, Facilities Management, or a related An advanced degree is a plus.
• Minimum of 7-10 years of experience in facilities management, with at least 5 years in a leadership
• Proven experience managing global administrative
• Strong project management experience, particularly in managing office moves and

Required Knowledge, Skills, and Abilities:

• Excellent leadership and team management
• Strong organizational and project management
• Proficient in budget management and cost
• Excellent communication and interpersonal
• Ability to work effectively in a fast-paced, global
• Ability to develop and implement strategic plans for facilities and administrative services that align with organizational goals.
• Strong analytical skills and the ability to develop creative solutions to complex
• Ability to work collaboratively with various stakeholders, including senior management, vendors, and team members.
• Keen attention to detail and a commitment to delivering high-quality
• This position requires occasional travel to various global office
• The role may involve working outside regular business hours to manage projects or address urgent

Salary Range - $200,000 - $300,000

The salary range is an estimate of pay for this position.  Actual pay may vary depending on job-related factors that can include location, education, skill, and experience.  The salary range does not include any benefits or other forms of possible compensation that may be available to employees.