Senior Payroll Analyst

At Talkspace, we are committed to fostering a diverse, equitable, inclusive, and belonging-centered workplace where everyone can thrive while making a difference in mental health. Want to help over two million people receive quality mental healthcare? Come join our mission of getting therapy in the hands of everyone!

We are looking for an experienced Senior Payroll Analyst to join our Finance team. This role will support our Senior Manager, Payroll and Equity in executing the day-to-day operations of payroll processing. This team member will serve an integral role in relationship building across our Finance, Accounting, HR and Legal departments and will also serve as the payroll liaison for our internal employees. We are looking for someone who is passionate about innovating existing processes and launching new initiatives and wants to bring their talents into a “for purpose” space. To work at Talkspace, you need to be as passionate as we are about our work, and excited to partner with us on delivering quality mental healthcare.

*This is a remote position based in Eastern Time. Talkspace Headquarters is located in NYC*

What You’ll Do

• Process, through our PEO’s, bi-weekly payrolls for US and process semi-monthly payrolls for Puerto Rico, our Therapist network and our corporate payroll. 
• Support Sr. Payroll Manager during payroll system implementation into a non-PEO system with a go-live date of 1/1/2026.
• Audit data to identify and resolve discrepancies before, during and after payroll processing cycles. 
• Identify necessary off-cycle payroll runs for Sr. Payroll Manager to process.
• Identify when issues require escalation to Sr. Payroll Manager, as well as improvements to current practices and policies.
• Provide day-to-day support and issue resolution related to payroll, timekeeping for internal employees and people managers.
• Maintain electronic payroll files orderly, every pay period by entity, by pay date in real time, in order to be audit ready at any moment.
• Project manage special payroll initiatives as assigned by the Senior Manager such as documenting payroll process procedures and process improvements. 
• Partner with People Operations to ensure all new hires and payroll related changes are adequately accounted for.
• Ensure SOX compliance on all aspects of payroll processing, including documentation, testing and audit support.
• Build strong relationships with our internal employees and people managers to maintain relationships and keep an ear to the ground to help identify needs.
• Maintain accuracy and ensure compliance with all federal, state, local, and regulatory requirements.

About You 

• 4+ years of payroll experience required (6+ years preferred) with some experience in companies under 1k employees
• 1+ years of payroll experience in a publicly traded company
• 1+ years of payroll experience with processing non-exempt payroll
• Previous experience implementing relevant systems and processes to serve a high growth environment. 
• Proficiency in multiple payroll and  HRIS systems (i.e, BambooHR, ADP, Workday).
• Comprehensive knowledge of regulations, payroll taxes, and labor code for multi-state organizations a plus
• Outstanding attention to detail to analyze and draw conclusions from payroll data. 
• Service oriented individual with great verbal and written communication skills. 
• Ability to act with discretion in managing confidential information.
• Adaptable in a changing environment, and able to manage moving priorities, projects, clients, and payroll systems. 
• FPC or CPP certification preferred, but not required.

Benefits 

• Comprehensive Medical, Dental and Vision plans coverage since day one
• Pre-tax benefits: HSA/ FSA
• 401k Retirement Savings Program with matching up to 4%
• Voluntary benefits including disability, basic life or pet insurance, etc.
• Monthly Wellness Stipend to promote mental and physical self-care
• Flexible PTO and Remote First Environment
• Regular team events, including Wellness Workshops and Team Building Events
• Free access to Talkspace products for you and one household member, as well as access to a friends and family discount! 

Compensation

At Talkspace, we believe that pay transparency during the interview process is a critical part of diversity, equity, and inclusion. Our salary bands are based on internal and external compensation benchmarks, which we regularly evaluate to ensure we pay competitively.

The base salary range for this role is between $80,000 - $95,000. Within the salary bands, leveling corresponds to each candidate’s relevant experience, skills as assessed during the interview process, education, and applicable certifications. 

Why Talkspace? 

Talkspace is the world’s leading online therapy company, serving over 2 million users looking to begin their wellness journey through tele-health. According to the World Health Organization, close to 1 billion people worldwide live with a mental disorder, and on average more than 75% with mental, neurological, and substance use disorders receive no treatment for their condition at all. Additionally, one-third of the world’s population – 2 billion people – live in countries that spend less than 1% of their health budgets on mental health. Therapy is an universal need and it's our mission here to change the world by cultivating an intentional space for people to feel supported through quality care that is simple and accessible.

Combining our passion for innovation along with our desire to help others overcome the stigma behind “getting help,” we are transforming the way patients find the right care provider, making an otherwise impossible feat easily conquerable. Our network of licensed, accredited, and board-certified clinicians are increasing access to mental health for our members through a myriad of high quality therapy services: anytime and for a fraction of the price. Dedicated to our mission, we are looking for candidates that want to bring their talents into a diverse  “for purpose” space. If you’re equally as passionate about making quality mental healthcare accessible to all then Talkspace is the right place for you!

EQUAL OPPORTUNITY EMPLOYER

Talkspace welcomes and celebrates talent from all backgrounds, perspectives, and walks of life to foster an innovative and diverse workforce. We encourage you to apply, even if you don’t meet every qualification, if you believe you could make a great addition to this team. Come as you are and learn about the exciting opportunities on our team.

Individuals seeking employment at Talkspace are considered without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.

How do we define Diversity, Equity, Inclusion, and Belonging at Talkspace? 

Diversity

Diversity encompasses the unique attributes of our employees as individuals. We value and embrace the richness arising from their varied backgrounds, perspectives, and experiences, which include, but are not limited to, age, ability, ethnicity, gender, race, and cultural background.

Equity

Equity refers to a fair and impartial workplace, aiming to ensure equal growth and advancement opportunities for all employees. This involves amplifying underrepresented voices, addressing unconscious biases, and providing inclusive, culturally competent mental health care.

Inclusion

Inclusion signifies the practice of granting equal access to opportunities and resources for all employees, particularly those who might otherwise be excluded or marginalized. It ensures that everyone feels a sense of belonging, value, support, and respect as an individual.

Belonging

Belonging reflects the affinity and positive relationships that develop among employees from diverse backgrounds when businesses actively promote diversity, equity, and inclusion in the workplace.