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Business Coordinator, Tokyo (Part-time/Partially remote)

Tokyo, Japan

Via is rapidly growing globally and in the Japan market. We are seeking a highly proactive and detail-oriented Business Coordinator to support our invoicing, payment, contracting, and general business operations. This is a part-time role for someone who responds quickly, communicates clearly, and can execute tasks independently with minimal hand-holding. 

The ideal candidate is resourceful, adaptable, and comfortable handling a wide range of tasks beyond a rigid job description. We value ownership, speed, and problem-solving ability.

What You'll Do

  • Prepare and process invoices, PO requests, payment documentation, and related paperwork.
  • Coordinate contracting procedures, including collecting vendor information, preparing agreements, arranging signatures, and maintaining contract logs.
  • Maintain internal trackers and filing systems.
  • Communicate efficiently with both internal teams and external partners.
  • Support business operations, scheduling, and general administrative workflows.
  • Proactively identify next steps, gather missing information, and move tasks forward without needing detailed instructions.
  • Handle ad-hoc administrative and coordination tasks as needed.

What You'll Do

  • Agility and willingness to thrive in a fast-paced, rapidly changing environment.
  • Business-level English and Japanese (written & spoken).
  • Fast and reliable communication style.
  • Ability to work independently, anticipate needs, and complete tasks with limited supervision.
  • Strong administrative skills and attention to detail.
  • Ability to manage multiple tasks and deadlines.
  • Tech-savvy: comfortable with Google Workspace, spreadsheets, and digital workflows.
  • Prior experience in operations, finance admin, invoicing, or coordination roles preferred.

 

Work Conditions

  • Onsite work at office once a week in Toranomon, Tokyo + remote work 
  • Core time - 10:30-17:30 5 days a week, expected workload of 30~40 hours per week
  • Needs to interact in Europe timezone for legal document check-ins several times a month
  • This position begins as part-time with strong potential for career progression, including the opportunity to transition into a full-time role as your responsibilities and contributions grow
  • Start as a contractor for 1 year. Potential to convert to Full Time based on mutual discussion.

Ideal Candidate Traits

  • Strong “get things done” mindset.
  • Proactive and resourceful problem-solver.
  • Flexible and willing to take on a wide variety of tasks.
  • Comfortable working in dynamic, sometimes ambiguous environments.
  • Able to operate independently and take initiative without needing detailed step-by-step direction

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