Meetings & Events Senior Project Manager

Job Title: Senior Project Manager

Brand: Emota

Location: Ashby-de-la-Zouch, or London or Manchester (hybrid)

Reporting to: Project Director

Direct reports: Project Executives and Senior Project Executives

A bit about the role…

As an experienced Senior Project Manager specialising in Meetings and Events, you will play an important role in the planning of global projects for our renowned clients.

With experience you will use your project management skills to achieve all logistical elements and associated budgets of our projects, whilst mentoring our Project Executives to follow the same.

This role, which includes national and international travel, will involve client, partner, supplier, team, and financial management at all stages of the delivery - pre, on-site and post event.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

You will…

Project Management:

• Lead the project from a client, internal team and external partner perspective
• Lead small to medium sized projects that involve several Emota / XD service lines, being the main contact for the client and ensuring a seamless delivery
• Manage post event metric reporting
• Co-ordinate client requirements with all 3rd party suppliers, promoting relationships
• Manage all F&B requirements
• Produce, manage, and circulate communications e.g. weekly status reports to all internal and external partners
• Lead project teams to ensure all deliverables are met
• Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
• Attend on-site at Meetings and Events held both nationally and internationally,
• Ensure delivery of all events following regulatory and client-defined compliance guidelines

Client Liaison and Development:

• Conduct meetings and communicate with clients to develop relationships
• Identify new opportunities for our business development to share with Client Engagement Director
• Help present event proposals to clients
• Manage preparation of supportive meeting planning materials for client planning meetings
• Lead relevant aspects of client debrief post event
• Act as subject matter expert for client account to guide and support colleagues across the account

Budget Management:

• Lead the end-to-end event budget within the company financial tools
• Approve all client invoices before dispatch
• Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
• Accomplish scope management – to identify and charge clients for out-of-scope activities
• Identify and measure cost avoidance / saving measures
• Ensure compliance with company and client invoicing and financial processes
• Ensure time is logged for the project

Staff Development and Management:

• Work with Project Director to prioritise staff and resources to meet goals and deadlines
• Assist Project Director with recruitment of Project Managers, Project Executives and provide input to their mentoring and development
• Conduct scheduled 1:1s with direct reports to ensure they are supported and that client deliverables are met

General:

• Be an ambassador for the agency
• Attend and contribute at team meetings
• Collaborate with other departments to ensure the delivery of client goals
• Work towards client and our service level agreements (SLAs) for all events
• Understand, apply, and promote our mission, vision, and values
• Comply with all company and client procedures, including those relating to Health & Safety
• Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients
• Comply with all client and company privacy and security protocol
• Apply a knowledge of our range of services

What do you need to have …

• Previous experience (5+ years) of managing and delivering meetings and events in a corporate setting
• • Experience working with Pharmaceutical/Healthcare clients
  • Experience of congress attendance
• Experience managing event budgets from creation through to revisions and reconciliation
• Project management and resource skills
• Acustomer-centric approach to event delivery
• Previous experience leading teams to success
• Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)
• The flexibility and desire to travel both nationally and internationally and manage busy event schedules on-site

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.