Talent Acquisition Coordinator

About Energy Exemplar 

In an era where the world is rapidly advancing towards a cleaner future through decarbonization, stakeholders from across the entire energy value chain are having to navigate the complexities of the energy ecosystem. We seek to enable our customers to do so with confidence.   

Our mission: Empowering Transformative Energy Decisions. 

Founded in 1999 in Adelaide, Australia, Energy Exemplar’s PLEXOS® modeling and simulation software is trusted by innovative organizations across the globe. On one unified platform, stakeholders from across the entire energy value chain are revolutionizing the energy ecosystem and seamlessly planning for the future of energy with unprecedented clarity, speed, and innovation.  

Our impact is global and is being recognized across the industry: 

• Finalist for the 2024 Reuters Global Energy Transition Awards in the 'Technologies of Change' category  

• Finalist for the 2024 Go:Tech Awards in the 'Most Innovative Use of Technology’ category 

• 2022 USEA/USAID Corporate Volunteer of the Year   

• 2022 Impact Award Winner for our impact on the energy industry and the current energy transition  

At Energy Exemplar, we believe in empowering our people by offering flexibility in how, when, and where they work. This flexibility has been a cornerstone of our success, fueling significant growth over the years, with the company expanding at an impressive rate of approximately 30% year over year. We understand that the best results come when our team members can balance their professional and personal lives, so we support various working arrangements that help you thrive. 

We don’t just celebrate the excellence of our products but champion the quality of our people. They own their outcomes and perform to their best – every day. whether you're working from home, in the office, or on the go. Our flexible work culture fosters innovation, collaboration, and trust, making it easier to stay engaged and connected, no matter where you are. That’s what makes us who we are and a great place to work. Our core values ‘Customer Success’, ‘One Global Team’, ‘Integrity and Ownership’ and ‘Innovation Excellence’ reflect the way we work and are always at the forefront of everything we do. 

About the Role

We’re seeking a highly organized and detail-oriented Talent Acquisition to support both our recruitment efforts and operations globally. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and is passionate about delivering a seamless experience to internal and external stakeholders.

You will be the backbone of our talent acquisition process, coordinating interviews, managing communication with candidates, and supporting our recruitment team while also providing high-level administrative support to VP Talent Acquisition.

Key Responsibilities

Talent Acquisition Coordination

• Schedule and coordinate interviews across time zones and with multiple stakeholders
• Communicate with candidates throughout the recruitment process to ensure a positive experience
• Maintain applicant tracking systems (ATS), ensuring accurate and up-to-date records
• Support onboarding logistics in partnership with People Operations
• Assist with drafting job postings and organizing recruitment marketing activities
• Track hiring metrics and compile reports for leadership

Administrative Duties

• Provide administrative support to VP Talent Acquisition including calendar management, travel planning, and expense reporting
• Prepare presentations, reports, and meeting materials
• Coordinate internal and external meetings, taking notes and following up on action items
• Handle sensitive information with discretion and professionalism

About You

• 2+ years of experience in a Talent Acquisition, Recruiting Coordination, or Executive Assistant role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Experience with tools such as Outlook, Google Workspace, Zoom, and an ATS 
• Ability to prioritize and manage multiple tasks simultaneously in a fast-moving environment
• High degree of professionalism and confidentiality

Energy Exemplar is an equal opportunities employer and we value your unique identity and perspective. We are fully committed to providing and fostering a workplace that reflects the diversity of society. Bring your authentic self and help us build an inclusive world together! To support you in being the best version of yourself during the application and interview process, please let us know if you have any specific requirements.