Events Specialist

About Engine
At Engine, we’re transforming business travel into something personalized, rewarding, and simple. For too long, managing travel and spend has been overwhelming and fragmented — we’re here to change that. We believe the future of travel should be seamless and powered by technology that delights customers at every step. That’s why we’re building a platform that brings together corporate travel, a powerful charge card, and modern spend management in one place.

To make this vision real, we’re looking for exceptional, mission-driven people to help redefine how businesses manage and experience travel.

More than 17,000 companies already rely on Engine to support over 1 million travelers and billions in annual bookings each year. Cash flow positive with rapid growth, we pair exclusive Engine-only rates, industry-leading rewards, and intelligent automation to help businesses save money while delivering world-class personalization and convenience.

Backed by Telescope Partners, Blackstone, and Permira, Engine has been recognized as one of the fastest-growing travel and fintech platforms in North America, with honors including the Deloitte Fast 500 and Built In’s Best Places to Work.

About the Role

Are you an exceptionally organized and meticulous individual who thrives on ensuring every detail is perfect in a fast-paced environment? Do you love bringing order to complex projects and are a wizard with Asana? We're looking for an Events Specialist who can truly share a brain with us and act as our right hand to ensure all event logistics run seamlessly. If you're passionate about smooth operations and are a master of efficient execution, ready to hit the ground running, we want to hear from you!

Your Mission:
As part of the Engine team, you’ll play a vital role in an environment where innovation meets collaboration. Here’s what you’ll take charge of:

• Logistical Support: Provide comprehensive administrative and logistical support for all event activities, ensuring smooth operations from start to finish.
• Asana Master: Be our organizational ace! You'll create, update, and manage detailed project plans, task lists, and timelines within Asana, ensuring every team member knows their responsibilities and deadlines.
• Vendor Coordination: Assist with vendor research, communication, and scheduling (e.g., catering, A/V, rentals), ensuring all arrangements are confirmed and details are shared.
• Budget Tracking Support: Help monitor and track event expenses, ensuring adherence to budget guidelines and accurate record-keeping.
• Materials & Supplies Management: Coordinate the ordering, inventory, and delivery of all event-related materials, supplies, and collateral.
• Scheduling & Calendaring: Manage event calendars and scheduling for external and internal events, meetings, site visits, and key deadlines.
• Communication & Documentation: Assist with preparing event-related communications, compiling reports, and maintaining organized documentation for all event files.
• On-Site Assistance: Provide hands-on support during events, assisting with registration, setup, breakdown, and general attendee flow as needed.

What You’ll Bring to Engine:
We’re looking for someone who’s ready to make an impact and grow alongside us:

• Solid Experience: 3-5 years of experience in an administrative support, coordination, or event role where you were responsible for detailed logistics.
• Asana Expert: You're not just familiar with Asana; you know its ins and outs and can set up projects for maximum efficiency.
• Unrivaled Attention to Detail: Your meticulous nature means nothing slips through the cracks. You're known for your precision and accuracy.
• Highly Organized: Exceptional ability to manage multiple tasks, prioritize effectively, and maintain clear, well-structured workflows in a fast-paced environment.
• Proactive Support: You anticipate needs and take initiative to assist before being asked, making you an invaluable team member. You know how to hit the ground running.
• Strong Communication: Clear and concise written and verbal communication skills, able to convey information effectively.
• Problem Solver: You approach challenges with a calm and practical mindset, always looking for efficient ways to keep things moving.
• Adaptable: Comfortable working in a fast-paced environment and adjusting quickly to changing priorities.

Availability: Willingness to work occasional evenings or weekends for events as needed.

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Applications for this role will be accepted through February 12th, 2026 or until the role is filled. We encourage you to apply early, as we may begin reviewing applications before the deadline.

The Engine Edge: Perks & Compensation
We believe in rewarding great work with great benefits:

• Compensation: Competitive base pay tied to role and experience, with opportunities for bonuses, commissions, and equity.
• Benefits: Check out our full list at engine.com/culture.
• Environments for Success: Different roles have different needs in terms of the environments that drive success which is why we have a hybrid-hub model. Whether you are in one of our amazing offices or fully remote, we’ll make sure you have what you need to succeed.

Perks and benefits may vary based on employment type, location, and more.

Ready to Build the Future of Work Travel?
Join us on our mission to transform how work travel works—for businesses, for travelers, and for the industry. Apply now and let’s make travel simpler, smarter, and more enjoyable—together.