Event Planner

Event Planner

Job Details/ Responsibilities:

• Plan social corporate employee events including award ceremonies, picnics, sales trainings, sporting tournaments, incentive events, holiday parties and more.
• Responsible for full life cycle of event and execution from event planning including securing a location, negotiating contracts, vendor selection, to day-of coordination.
• Create and manage communications for event attendees.
• Brainstorming and implementing event concepts and themes.
• Preparing event budgets and processing invoices.
• Researching and booking venues.
• Organizing suppliers, caterers, staff, and entertainment.
• Coordinating all logistical elements of the event.
• Managing set-up, tear-down, and clean-up operations.
• Anticipating attendee needs and preparing against potential risks.
• Coordinate with internal staff, team members, vendors, and others to establish needs for events, and serve as liaison to senior level executives, throughout the planning process.
• Troubleshoot and handle any issues that arise on the event day.

Management:

• Vendor Management: Maintaining partnerships with vendors and overseeing the set-up, execution and cleanup of events. Negotiate rates and contracts to book event space.
• Calendar Management: Provide effective coordination to event schedules and appointments on the calendar. Ensure event activities (including before and after event) are properly documented for effective internal and external communication drive.

Qualifications & Requirements:

• Excellent and effective communication skills is a must
• Must have good interpersonal skills
• Must be able to work as a team member
• Must have the ability to negotiate and focus on cost savings with vendors
• Excellent coordination, organizational, and time management skills/abilities
• A minimum of 2 years on-the-job experience in event planning (preferred)
• Degree in hospitality, public relations, management, or related field (a plus)
• Excellent organizational skills with the ability to multitask under pressure
• Creative, out-of-the-box thinking
• Ability to handle small and large events and delegate tasks effectively
• Meticulous attention to detail
• Ability to handle pressure and make split-second decisions
• On-site/day-of event experience

Pay range: 25 - 33/hour DOE