Staff Accountant - Accounts Payable

Reports to: Sr. Accountant

FSLA Status:  Salaried, Full Time 

Location:  Lewisville, Texas. While primarily set up as a work-from-home position, the expectation will be for the employee to come into the office as needed. 

External Job Title: Staff Accountant - Accounts Payable

If you love bringing order to complexity and take pride in keeping the financial engine running smoothly, this role is for you. As our Staff Accountant – Accounts Payable, you'll own the full AP cycle for a dynamic, multi-entity organization — from coding and routing bills for approval all the way through payment execution. This is an ideal opportunity for someone early in their accounting career (0–2 years of experience) who's ready to roll up their sleeves, build real expertise across multi-entity AP, and grow with a team that values accuracy, initiative, and a job well done. You'll work hands-on with NetSuite and Excel, collaborate across departments, and play a meaningful role in keeping our vendors happy and our books clean.

Key Responsibilities

Accounts Payable & Bill Management

• Own the end-to-end processing of 50+ vendor bills per month, including complex multi-entity splits and cost allocations — no two months are exactly alike
• Route bills for approval by emailing department and area heads, keeping the process moving and following up to ensure nothing falls through the cracks
• Use Excel (pivot tables, VLOOKUPs) to organize and validate bill data before posting — your eye for detail here directly protects payment accuracy
• Post approved bills in NetSuite and execute vendor payments via check and ACH
• Maintain clean, audit-ready electronic files for all bills and check copies

Vendor Management

• Build and maintain vendor relationships by collecting W-9s and banking/ACH information to onboard new vendors
• Keep vendor records complete, current, and well-documented
• Lead the annual 1099 process from start to finish

Journal Entries & Reconciliations

• Prepare journal entries tied to AP activity, multi-entity cost allocations, and period-end close
• Own balance sheet reconciliations, including bank reconciliation, each month
• Play an active role in month-end close — your work directly feeds the accuracy of our financial statements

Expense Reports & General Accounting Support

• Review, code, and process employee expense reports within Certify and NetSuite
• Support executives with expense report and FSA documentation submittal
• Assist with annual audit preparation by gathering and organizing AP-related documentation
• Pitch in on special projects and other accounting tasks as the team's needs evolve

Qualifications

• Bachelor's degree in Accounting or a related field from an accredited college or university
• 0–2 years of accounting experience; accounts payable knowledge/experience required
• Intermediate proficiency in Microsoft Excel, including pivot tables and VLOOKUPs
• Experience with NetSuite preferred but not required
• Experience with Certify or similar expense management software a plus
• Experience with Adobe Acrobat (Writer/Editor) a plus
• Strong organizational skills and sharp attention to detail, especially when juggling multiple entities and cost allocations
• A proactive communicator who can follow up with department heads and keep approvals on track

Competencies for success: 

• Highly organized and attentive to details 

• Initiative - a proven ability to operate effectively with minimal supervision/direction 

• Friendly demeanor and positive attitude 

• Excellent oral and written communication skills 

• Proven problem-solving skills 

• Ability to multi-task in a fast-paced environment